Administration Careers in Kenya Receptionist/ Secretary

Our client, Muriithi& Ndonye Advocates, a corporate law firm based in Upperhill, Nairobi is seeking a dedicated person ready to join their team immediately:
Job Description
Responsible for handling front office reception and administration duties, including greeting guests and answering phones, handling company enquiries, and sorting and distributing mail.
May also schedule meetings and travel for executives.
Duties and Responsibilities
a)    Preparing written materials (e.g. letters, memos, email, reports, instructions, etc.) for conveying information as required by the firm.
b)    Typing, proofreading and distributing reports, correspondence, forms, etc. occasionally of a confidential nature and taking and transcribing dictation and using word processing equipment.
c)    Answering the telephone, taking and relaying messages to the assigned persons.
d)    Scheduling and coordinating departmental activities, events, and services.
e)    Responding to a wide variety of inquiries for providing information and/or direction as may be required.
f)    Providing general administrative support, emails, mails, faxes, copies, and distributing information.
g)    Help in managing Advocates’ schedules of official activities and appointments, including booking appointment for clients with the Advocates.
h)    Ensuring that the Client interaction areas, that is the reception, lounge, meeting rooms, and boardroom are well organized, neat and clean in collaboration with the support staff.
i)    Receiving clients and coordinating with kitchen support staff for their refreshments
j)    Receiving and placing calls for the Advocates.
k)    Typing, sending, receiving, and filing of all correspondences related to the firm.
l)    Giving guidance to all departments regarding referencing of correspondences.
m)    Receiving, opening and filing of all unrestricted correspondences and delivering confidential ones to the addressee.
n)    Performing general office tasks.
o)    Any other duty as may be delegated by the Partners.
p)    To ensure that order is maintained at the client interaction areas and that visitors are not idling around
q)    Receiving any hand delivered mails and ensuring they are placed on the respective files and delivered to the advocate dealing.
r)    Answering to all enquiries about the firm and directing them to the right office.
Qualifications   
Diploma in Secretarial Studies
Good communication skills
Fluent in English language
Computer literate
Skills/Qualifications:
Diploma in Secretarial Studies
Presentable and neat
Proficient in MS Office and MS Outlook
At least 2 year’s experience working as a receptionist
Have a high level of integrity
Be articulate and self confident
Be professional and highly motivated
Ability to manage assigned tasks in a proactive and efficient manner
Ability to prioritize tasks and help in decision making
Flexible and adaptable and able to work in an environment of fluctuating workloads
Must display a high degree of emotional maturity
Excellent communication skills
Be goal oriented
Good organization and administrative skills
A strong team player
Ability to perform with minimal supervision
Ability to adopt a flexible approach to meet the needs of the business
If you are the person we are looking, send your CV and application letter to info@mnadvocates.co.ke by 04th August, 2013 clearly indicating ‘Receptionist’on the subject line.
DO NOT attach any certificates.
Failure to follow instructions shall lead to total disqualification.
Only shortlisted candidates shall be contacted

Receptionist Job Vacancy in Nairobi CBD Kenya (KShs 20K - 25K)

Our Kenyan client a firm based in Nairobi’s CBD and involved in fashion and design has a job opening for a receptionist

Gross Salary: 20K - 25K
 

Key Responsibilities:

• Managing the reception desk and other support duties
• Answering of Switchboard and transferring of calls to extensions - Receive, direct and relay telephone messages to staff.
• Answering client inquiries about the company and its products and service.
• Receiving and directing clients
• Receiving and recording incoming mail
• Recording and dispatching outgoing mail
• Monitor incoming e-mails by immediately acknowledging receipt of the e-mails and forwarding to officer concerned to act upon it.
• Setting of appointments and performing a variety of other office tasks, such as faxing or emailing.
• Petty cash – requisition and disbursement
• Customer Service skills

Job Requirements:

• A Minimum of a Diploma in business/office administration or related disciplines.
• Minimum 1 year experience in a similar position .
• Basic knowledge of customer service principles and practices
• Proficiency in MS Word, MS Excel, MS Outlook, IMIS

Competencies/ Personal Attributes:

• Good communication and interpersonal skills
• Highly presentable and maintains a professional appearance
• Very good computer knowledge and able to multitask
• Self starter
• Quick learner
• Can work well under pressure
• Integrity
• Team player 

If you are up to the challenge, posses the necessary qualification and experience,  please send your CV only indicating why you are the most suitable candidate for the role clearly quoting the job title Receptionist ( Gross Salary 20k-25k) on the email subject to jobs@corporatestaffing.co.ke.

Please indicate current or last salary.

N.B. We do not charge any fee for interviews and neither for having your CV in our database

IAT Pension Towers Receptionist / Customer Service Assistant Job in Nairobi Kenya

Exciting Role in IAT
 

A position of Receptionist / Customer Service Assistant has opened up at the IAT  Pension Towers
 

Get connected to an Exciting career.
 

IAT Pension Towers is looking for  candidates to fill the position of Receptionist / Customer Service Assistant. The positions combine both Front Office reception work, handling customer enquiries and keeping records of the same.  

This position is customer centered, and entails selling IAT’s degree and other courses, giving relevant business and IT career information to clients, encouraging ongoing students to register for diploma and degree courses, registering students onto relevant courses, dealing with student affairs and keeping clean records of the same. 

The Person:
 

The suitable candidate should:

• Be a Diploma holder, in a business related field
• Have completed both ICDL 1 & 2
• Posses excellent interpersonal and communication skills
• Be able to work flexible hours (upto 7p.m. in the evenings)
• Have experience in handling customers and be a people person

If you strongly believe that you have the qualities outlined above, enclose your detailed curriculum vitae (not more than 2 pages), your diploma certificate and cover letter stating why you think you are the right person for the job, to reach the HR Director not later than 5p.m. on Friday 17 February 2012.

Address applications to:     

HR Director
Symphony, Symphony Place, Waiyaki Way, 
P.O. Box 14201, 00800,
Nairobi, Kenya
 

Email: HRD@symphony.co.ke
 

Phone 4455000/ 0716 794 954

Applicants are required to call the HR Department on the numbers shown above on Tuesday 21 February 20122008, to find out if they have been short listed for the position.  

College Receptionist Job in Nairobi Kenya

A leading College in Nairobi is looking for a receptionist with:
 

A Diploma in Business Management.

2 years working experience at a Front Office.
 

Interested candidates should send their C.V to:

executiveselection2011@gmail.com

Swissport Receptionist / Admin Support Job in Kenya

The Company:

Swissport has been operating in Kenya since 1997 with great success, and currently serves 20 airline customers, handling nearly 4,000 flights a year.

Swissport believes in quality customer orientation that delivers top-class service on all levels.

Our three main cornerstones are:

People: We show respect towards people and their values by working with enthusiasm and enjoyment. We do not compromise on safety.

Professionalism: We are pioneers and want to creatively explore new options. We focus on achieving sustainable results.

Partnership: We strive to exceed the expectations of our customer and keep the promises we make. We deliver excellent service: at any time, at any place.

Every employee is expected to "live our corporate values": after all, the culture of any company will be evident in its employees' attitude to their customers.

We are currently seeking applications from suitably qualified candidates for the position of Receptionist / Admin Support [1 Post] based at our Corporate Head Offices at the Jomo Kenyatta Intl Airport, Embakasi.

Interested candidates should have the following qualifications:

Role & Responsibilities:

* Reception desk duties - Switch board operation, answering the phone, screening and directing calls. Tidy and maintain the reception area.
* Maintain Registers – receiving and sorting incoming mail and deliveries, official documents and staff correspondence.
* Customer Service – Offer a friendly reception to all visitors and members of staff entering the Corporate Office. Direct persons to correct destination.
* General Administrative support to the HR / Admin Department – Working under the supervision of the HR Manager / HR Officer, the Job holder will be expected to update HR / Admin Databases, assist in the Recruitment process and other HR / Admin support duties will be delegated to the Job holder from time to time.
* General Administrative / Clerical Support to the Management Team – Job holder will also be required to carry out other various administrative duties for the rest of the Management team based at the Corporate Office.
* Ordering of Staff Uniforms – Working under the supervision of the HR Manager / HR Officer, Job holder will be responsible for ordering staff uniforms and other working equipment.
* Organizing Meeting / Training Venues & Facilities – maintain a calendar for the Bookings of Meeting Rooms, Board room and Training rooms. Ensure that catering arrangements are made for the meetings / training sessions.
* Coordination of general maintenance of office equipment - photocopiers and telephones.
* Maintain an adequate inventory of office consumables – Pending prior approval carry out the ordering of sugar, milk, detergent etc.

Key Competencies:

* Good verbal and written communication Skills
* Professional personal presentation
* Integrity & reliability
* Customer Service Orientation
* Attention to detail
* Planning and Organizing

Educational Background:

* Minimum High School Certificate / O’ Level (Mean Grade C+) - Essential
* Diploma Human Resource Management - Desired
* Secretarial Skills - Desired
* Professional Work Experience:
* Minimum of 1 years’ experience as switchboard operator/receptionist for an organization of a similar size.

If you believe you have the matching skills, experience, educational background mentioned above and you would like to be a part of the Swissport team, we would like to hear from you.

Closing Date: On or before April 24, 2011 - Only successfully shortlisted candidates will be contacted for an interview.

Applications together with the relevant certificates should be forwarded by email to: hr@swissportkenya.co.ke or through post to :

The Human Resource Manager,
Swissport Kenya/Airside Limited,
P.O. Box 19177, Nairobi