Danish Refugee Council Programme Support Officer Job in Nairobi Kenya (With travel to Somalia)

Overall Objective

The PSO will report directly to the Country Director. S/he will be responsible for providing program and administrative support to the CD in Nairobi and senior management team in Somalia. 

 

The PSO will provide comprehensive including drafting correspondences, recording minutes, organising meetings and representing DRC at meetings as necessary. 

As required, the PSO will also assist with specified processes for program development by following up various actions and disseminating information to the Somalia team. 

The PSO will also provide additional specified support for program implementation as requested.

Background

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. 

DRC aims at integrating its Somalia activities within a wider regional mixed migration programme, comprising the existing programmes in Kenya, Somalia (South Central, Puntland and Somaliland), Ethiopia and Yemen. 

DRC Somalia programme operates within a regional framework (East Africa and the Horn) and incorporates three major components namely, long term community driven development, emergency urban/rural humanitarian interventions and protection/advocacy.

DRC Somalia implements both emergency and longer-term interventions targeted to the development of the economic and institutional capacities of selected communities in rural and semi-urban districts affected by displacement. 

Internally displaced people, returnees and other groups who are living in settlements in abject poverty and with considerable protection gaps are assisted though emergency humanitarian interventions in water and sanitation as well as through livelihood and protection activities. 

DRC advocates through traditional leaders for increased respect for international human rights, particularly for the increased respect of the rights of displaced people, refugees, migrants, women and children. 

An integral part of the advocacy programme is conflict resolution between disputing clans through traditional mechanisms.

Key Responsibilities

a) Senior Management Support

• Ensure timely and accurate execution of the day-to-day managerial support requirements of the Country Director and senior management team by ensuring meetings are attended, handling information requests, receiving visitors, arranging conference calls, scheduling meetings, etc.
• Support DRC Somalia senior management in coordinating activities, such as conferences, trainings, quarterly and programme meetings, field visits, international travel, internally and externally organized workshops. This role will also include taking meeting notes for those meetings/workshops attended, preparation of materials for quarterly and programmatic meetings, and compilation and distribution of meeting minutes and relevant information.
• Maintain master calendar for DRC Somalia.
• Communicate with external partners, donors and visitors as advised by the CD
• Organising and coordinating visits by donors, regional teams or Headquarters.
• Provide support as required in reviewing correspondence, assisting with recruitment processes, and other administrative actions
• Liaise regularly with staff in other departments, field offices, consultants, and other external contacts to ensure effective information flow and timely actions.
• Maintain an effective filing system to include key correspondences, organisation/project reports, financial information and other relevant documents.
• Responsible for day-to-day project correspondence, information sharing and filing, ensuring that appropriate follow-up actions are taken for the Country Director.
• Maintain records and track the status of the senior management action items.

b) Programme Support

• Support new programme development processes as directed by the CD or Programme Director. With support from PD, play a support role in new project inception processes that involves ensuring work plans/budgets; office, staffing etc are in place for project start-up activities.
• Under the direction of the CD, perform liaison services on behalf of DRC to donors, Government Officials, other relevant partners and government agencies (e.g. UN, NGOs, etc.)
• Represent DRC in programme coordination meetings with other development partners, UN agencies etc in the absence of the CD, PD or technical coordinators.
• Develop talking points and background and briefing materials for meetings, conferences, publicity, advocacy and fundraising for DRC Somalia in collaboration with regional communications advisor.
• Work with the PD to ensure that the annual projects work plans and budgets are finalised approved for all the projects.
• Work with PD to ensure that all key programme documentation is filed and easily accessible.
• Provide the programme support required to the PD to organise the organizational wide annual work planning process and the internal project/organization programme reviews and evaluations.
• As directed, undertake research and prepare written briefings for CD on topical issues related to program development.
• In collaboration with PD, support project coordination as may be requested.
• Perform other duties as determined by the CD.

Reporting Arrangements

The post holder reports to the Country Director - Somalia

Required Qualifications

• University Degree or similar qualifications desirable, Masters Degree preferred.
• Minimum four (4) years office, administrative and programme management experience.
• Excellent written and spoken English is essential
• Demonstrated ability to manage processes and maintain accurate records.
• Ability to work independently and to maintain flexibility in working hours.
• Energetic and flexible with high sense of responsibility and excellent organisational, planning and time management skills
• Demonstrated ability to coordinate tasks to meet deadlines.
• Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Demonstrated ability to develop and maintain effective work relationships with counterparts.
• Ability to write in a clear and concise manner and to communicate effectively orally.
• High level of integrity and able to maintain strictest of confidentiality
• High competence in handling situations with tact and diplomacy
• Ability and willingness to travel to field sites as needed
• Good command of computer programs and applications with significant capabilities in computerized database and spreadsheet construction, and their practical application.

Conditions

Availability: 1 July 2012

Duty station: Nairobi with travel to the field to field programmes throughout Somalia.

Contract: One year contract with possibility of extension. Terms and conditions in accordance with DRC terms for National staff in Kenya.

For general information about the Danish Refugee Council, please consult www.drc.dk

General Commitments

DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

Application Process

Applicants should send a 1-page cover letter that clearly states how they are qualified, and why they are interested in the post, together with their CV (not longer than 4 pages) to: drcjobs@drchoa.org

Please indicate “Programme Support Officer” as the subject heading.

The deadline for applications is May 13, 2012.

We encourage all qualified candidates to apply, irrespective of age, nationality, race, gender or age.

In particular, the full page ads today have a clincher at the bottom showing that they are clearly targeting Safaricom by stating that “going green is not always the better option”. In addition, the ads also indicate that there are no terms and conditions attached to the new tariffs and that these are indeed permanent.

COSPE (Cooperation for the Development of Emerging Countries), Italian NGO, is looking for a:

Programme Manager
Project: “Empowering the Somali Women Agenda; Empowering Somalia – ESES/Phase II (EC Grant Contract No.: FED/2012/286-333)

Duty station: Nairobi (Kenya) with, when possible and according to project needs, trips to Somalia.

Availability: From the 1st June 2012. Departure after a training period at COSPE Head Office (Florence, Italy.

Essential requirements:

• Between 2 and 5 years of experience in managing NGO development projects in Africa and in particular in Somalia;
• University Degree;
• Proven track of working experiences in gender empowerment and advocacy activities with women associations;
• Excellent knowledge of English (written and spoken);
• Problem solving capacity;
• Adaptability and flexibility;
• Strong writing skills and ability to write quality reports;
• Good team player, capable of working with a multinational country team;
• Knowledge of Office software, including Excel.

Desirable requirements:

• Skills and proven experience in writing project proposals;
• Financial management skills;
• Knowledge of Italian (written and spoken).

Responsibilities:
 

As Programme Manager she/he will be responsible for the proper implementation of the project according to the project document, the periodic work plans of activities and budgets as well as the procedures set by COSPE Headquarters in compliance with EC requirements.

 In particular, she/he will: 

• Carry out, in collaboration with project staff and partner organisations, the overall technical oversight of the project (planning, implementation and monitoring of activities) and provide regular feedbacks on progresses and possible bottlenecks to the Regional Representative (Nairobi) and COSPE Head Office in Italy;
• Maintain constant relations with the partner organisation and with the associations of the Somali Women Agenda in order to jointly plan, implement and monitor the activities (contents and expenses);
• Supervise and monitor the activities of the local personnel working in the project and ensure adequate on the job training when necessary especially on project management and participatory methodologies for assessing needs, planning and monitoring activities;
• Coordinate the elaboration of periodical technical and financial reports to be presented to the Head Office in Italy, with particular attention to the periodic reports and final report required by the Donor and ensure the preparation of any project change request coordinating inputs from project staff and partner organisations;
• Support and monitor the proper organization of the consultants and monitors’ missions, participating in the planning phase and ensuring the achievement of the stated objectives with a specific attention to ensure the exchange of necessary information and documents with the partner organisations, supervise the logistic and facilitate their work by accompanying them as necessary;
• Coordinate with the Regional Representative and the focus persons in the COSPE Head Office in order to disseminate information about the results of the project and topics addressed and facilitate synergies with similar initiatives and other international women associations and networks;
• Assist in the identification and preparation of new proposals according to instructions received by COSPE Head Office;
• Promote the respect and constant application of COSPE principles and strategies.

Length and type of Contract: 7 months (contract according to the Italian legislation) renewable in case of project extension and upon positive evaluation.
 
How to apply:
 

Please, send your CV, specifying in the subject of the e-mail “programme manager Somalia”, to risorseumane@cospe-fi.it by 11 of May 2012.
 

Due to the number of applications we receive, we are only able to follow up with candidates who are selected for interviews.

Clarkson Notcutt Insurance Broker Branch Manager Job in Mombasa Kenya

Clarkson Notcutt (Insurance Broker) is one of the oldest brokerage firms in the industry.

Our business philosophy is to make quality service, reliability, highest standard of integrity and professionalism to be the driving force to uphold our reputation and image locally and internationally.

Vision: To be the standard of quality in insurance and risk management

Mission Statement: To continuously build careers, product innovations and deliver quality value added services to clients, while ensuring financial strength and sustainable growth of the company for the benefit of its stake holders

Our Values: We embrace a team that is of integrity and shared purpose. One that is innovative, caring and focused on its development while having a social responsibility to the community it serves We are looking for an ambitious, self‐driven candidate to fill the following vacancy:

1. Branch Manager – Mombasa

Key Responsibilities:

To co‐ordinate all activities that relate to the marketing of the insurance products offered by the company.
To act as the contact person between the client, and Clarkson Notcutt (Insurance Brokers) Ltd.
To have comprehensive knowledge of all the products and to be able to explain them to the prospective clients very well.
To analyze whether the risks involved.
To manage the financial aspects of the branch, check that all activities are within the budget.
To manage all administrative tasks related to the branch office
To prepare proposals both for new projects and on going projects that needs an additional section to the project.
Administratively ensure the smooth running of the office, by supervising the staff at the branch.
Ensure any company properties at the branch are safeguarded.
Ensure all premium underwritten is collected
Any other duties as assigned

Job Requirements:

Bachelors Degree with an Insurance option
ACII Qualification
Excellent knowledge of general insurance
5 years relevant experience at a senior position in a similar organization

Competencies/ Personal Attributes:

Demonstrate excellent understanding of insurance industry
Excellent negotiation, interpersonal and communication skills
Applicants should demonstrate a high level of integrity.
Team leader
Team player
Computer literate

Interested candidates should provide a detailed CV, including present position, current remuneration, names, addresses, and phone contacts of three professional referees, copies of professional/educational certificates to: hr@clarknot.com by 30th April 2012.

Applications received after the closing date shall not be accepted.

Technobrain Personal Assistant (PA) / Executive Secretary Job Vacancy

Personal Assistant (PA) - Executive Secretary

Responsibilities:

- Coordination of events & meetings

- Liaising with clients, suppliers and other staff.

- Devising and maintaining office systems, including data management and filing.

- Ability to work multiple tasks and complete on time.

- Organizing travel and preparing complex travel itineraries,

-Reporting to the Director.

Requirement:

Bachelor’s Degree in related field is required.
Possess good verbal and written communication skills and must be fluent in local language Swahili and English.
Knowledge of IT will be an added advantage.
Experience in a fast paced IT or Tech firm is a advantage.
Working Knowledge MS Office skills, Outlook/Excel/PPt
Should be efficient, self-motivated organized, a good communicator, IT literate.

Location: Nairobi ,Kenya

Experience: 4 - 5 years

Note: CV’s to be sent to: hr@technobrainltd.com

Multimedia Modelling Vacancy in Kenya

Bibiempire is an online modelling agency.

We are looking for young talented females between age 18-30 for a vacancy in internet modelling.

You should be outgoing,fun ,smart.decent and attractive.

Use our email below for more details.
bibiempire@gmail.com.

Transparency International M & E Programme Officer Job in Kenya

TI-Kenya is a non-profit organization founded in 1999 and works towards a transparent and corruption free Kenya, by promoting good governance and social justice.

TI-Kenya is part of the Transparency International group that is a non-partisan coalition of individuals with a shared vision of a corruption free world.

It is an autonomous Chapter in the Transparency International movement, with which we share knowledge and exchange ideas for the greater good of Kenya and the world at large.

TI-Kenya is seeking to recruit a Programme Officer – Monitoring & Evaluation.

We invite applications for interested persons. To be considered you must meet the following minimum requirements explained below:

Department: Programmes
Reports to: Deputy Executive Director/Head of Programmes

Summary

Under the supervision of the Deputy Executive Director/ Head of Programmes, the Monitoring and Evaluation Officer will be responsible for monitoring TI-Kenya Programmes.

As part of the monitoring requirement, he/she will identify gaps in gathered/received/researched information and make recommendations for necessary action.

Duties and Responsibilities

1. Setting up/reviewing the M&E System

Conduct and coordinate reviews of:

an institutional M&E plan incorporating objectives, procedures and tools and
a Logical Framework matrix providing performance and impact indicators and corresponding means of verification

In collaboration with stakeholders, develop an overall framework for both programme and project M&E that includes (but is not limited to) annual reviews, participatory impact assessments, process and operations monitoring, and lessons-learned
Guide the process for identifying and designing the key indicators for each component to record and report physical progress against the Strategic and Annual Action Plans. Steer the process for designing the format of such progress reports.
Guide the process for identifying key performance questions and parameters for monitoring performance and comparing it to targets. Design the format for such performance reports.
Clarify core information needs including: Board, Members, SMT; programmes/projects and staff; funding agencies; cooperating institutions/partner implementing agencies
Review the quality of existing social and economic data in the programme/project areas, methods of collection and its facility to provide a baseline for impact evaluation. Draw up the TOR for, design and cost out a baseline survey and a needs assessment survey.
Recruit, guide and supervise organisations that are contracted to implement special surveys and studies required for evaluating effects and impacts ensuring that all contracts include specifications for internal monitoring, reporting and penalties.
Clarify personnel M&E responsibilities; align M&E activities with annual work plans; prepare timelines and budgets

2. Implementation of M&E

Oversee and execute M&E activities included in the Annual Work Plan, with particular focus on results and impacts as well as in lesson learning. In particular:

Based on the Strategic and Annual Action Plans, and in particular programme/project budgets, design a framework for the physical and process monitoring of activities promoting a results-based approach emphasizing impact
Guide and coordinate the preparation of progress reports in accordance with approved reporting formats and guide their timely submission including: quarterly progress reports; annual programme reports; project reports; inception/ad-hoc technical reports
Analyse reports for impact evaluation. Prepare consolidated reports highlighting: problems and actions needed; potential bottlenecks; specific recommendations
Collaborate with staff and implementing partners on qualitative monitoring to provide relevant information for ongoing evaluation of activities, effects and impacts.
Identify needs and draw up TORs for specific studies; recruit, guide and supervise consultants or organisations that are contracted to implement special surveys and studies required for evaluating project effects and impacts
Prepare TORs and oversee mid-term and final evaluations
Ensure that, in general, monitoring arrangements comply with funding agreements and, in particular, that the provisions of such agreements are fully observed in the design of programme/project M&E.
Inform and join external supervision and evaluation missions.

3. Capacity Building/Lessons learned

Develop a plan for capacity-building on M&E and any required IT support.
Foster participatory planning/monitoring by regular training and refresher activities
Supervising, evaluating and developing the capacity of programme staff
Plan for regular opportunities to identify lessons learned by:

Consolidating a culture of lessons learned by allocating staff specific responsibilities
Ensuring TORs for consultants incorporate lessons learned mechanisms
Documenting and disseminating lessons at least once a year
Supporting and coordinating participation in existing networks

4. Communication

Prepare reports on M&E findings
Undertake regular field visits if required to support implementation and identify needs.
Guide the regular sharing of M&E findings with primary stakeholders.
Provide regular management information highlighting areas of concern
Check that monitoring data are discussed in appropriate forums and in a timely fashion in terms of implications for future action. If necessary, create such discussion forums.
Facilitate access to M&E data for the relevant stakeholders.

5. Resource Mobilisation/Budget Management and Reporting

Developing resourcing strategies that effectively respond to long-term and short-term programme and organisational objectives.
Identifying and securing bi-lateral / multi-lateral donor funding in accordance with budget targets and maintaining healthy project proposal pipeline.
Promoting the integration of transparency and anti-corruption into donor agendas by undertaking donor research and developing and maintaining effective donor advocacy.
Narrative and financial reporting internally, to donors, to governments and to partners.

The above duties and responsibilities cover the main tasks and convey the spirit of the sort of tasks that are anticipated proactively for this position.

Other tasks may be assigned as necessary according to organisational needs.

Qualifications and Experience

1. Education and Qualification

A graduate degree in information or a management related field or a relevant social science discipline.

2. Knowledge

Familiar with anti-corruption and good governance issues in Kenya and East Africa
Demonstrated understanding of the project cycle management
Strong knowledge of M & E methodology and approaches (including quantitative, qualitative and participatory); quality assurance.
The logical framework approach and other strategic planning approaches;
Research design and implementation for studies and surveys
Training in M&E development and implementation;
Facilitating learning-oriented analysis sessions of M&E data with multiple stakeholders;
Report writing.

3. Experience

5 years of practical experience in monitoring and evaluation in the East African region
Demonstrated experience in data collection, analysis and synthesis and preparation of strategic information for decision makers
Proven track record of successful experience in writing reports and reviews, delivering presentation and defending recommendations
Experience in working in multi-cultural environment
Experience of working in an NGO or a civil society of organization working on monitoring and evaluation.

Competencies

A solid understanding of the environment in which TI-Kenya operates; commitment to and understanding of TI-Kenya’s mission, vision and objectives
Familiarity with processes of strengthening local organisations and capacities;
Willing to undertake regular field and other external visits and interact with different stakeholders, from citizens monitoring groups to bilateral and multilateral donors;
Excellent written and verbal communication skills in English and Kiswahili.
Ability to work closely in a team environment
Strong analytical skills
Highly organised and detail oriented; able to prioritise and produce work of a consistently high standard;
Leadership qualities, personnel and team management.

Interested applicants should send their detailed application letters and CVs highlighting relevant experience, a daytime telephone contact and email address by Close of Business on 2nd May 2012 to:

Executive Director
Transparency International – Kenya
P.O. Box 198, Nairobi, City Square 00200
e-mail: transparency@tikenya.org

Website: www.tikenya.org

Please note that we will not accept hard copy applications

Transparency International - Kenya is an equal opportunity employer

Tour Consultant Job in Kenya

Our client a tour and travel company based in Nairobi Kenya is looking to recruit a Tour Consultant.

Duties and Responsibilities

Responding to enquiries regarding hotels & safaris within 24hrs
Prepare itineraries to the various destinations of interest
Doing research and producing periodical newsletters with current offers to be sent out to clients
Doing tour bookings - both inbound
Doing regular check on website to ensure its up to date and running smoothly
Ensuring KWS park rules & hotel regulations are made clear to tourists
Ensuring payment for each tour booking is received in advance or proper authorization is received from a corporate prior to credit sale
Creating contact with hotels, car hire, sightseeing attraction and other service providers for best competitive contract rates
Ensuring the rates files are orderly & up to date
Ensure bookings that do not mature are cancelled in time to avoid cancellation penalties especially for hotels
Arranging to see vehicles (and if possible be accompanied by customer reps) before start of service to ensure quality and minimize customer complains
Briefing drivers before they depart for safari
Preparing welcome pack for tourists before departure for safari
Ensure clients’ special requests especially on accommodation & room specification, driver guide language, meals and others are pre-arranged. (E g. ensuring families are booked rooms closer together; pork is not served to Muslim guests etc.)
Being on standby ready to provide solutions in case of mishaps during safari
Coordinating with travel consultants to arrange flying & ground packages
Opening client tour files for upcoming tours especially groups
Making follow-ups for tour quotations
Ensuring that tours quotations are competitive
inclusions, exclusions as well as terms & conditions of a quotation should be highlighted to reduce disputes with clients
Making sure vehicles (especially if hired from outside) have the company stickers

Prerequisites

Experience and Education: - Previous experience of like 3yrs and above in the same position is required.
Must be able to speak, read, write, and be very good in computers.
Have the relevant education to the position

If you meet the above, kindly send or resend your application along with an up-to-date CV with telephone contacts for three professional referees to swift.recruitment.recruit@gmail.com including your daily telephone contact, current net salary and your expectation.

Only short-listed candidates will be contacted