7. Personal Secretary II

7. Personal Secretary II
Scale PCB 7
(1 Posts)

Duties and Responsibilities

An officer at this level will carry out the following duties and responsibilities:-

• Recording dictation in short-hand and transcribing it in written form;
• Typing from drafts and manuscripts;
• Processing data;
• Ensuring security of office records, documents and equipment including classified materials;
• Preparing responses to simple routine correspondence;
• Operating office equipment;
• Handling telephone calls and appointments;
• Undertaking any other Secretarial duties that may be assigned.

An officer at this level will be required to work for more than one officer at the divisions/sections.

Requirements for Appointment

• Have served as a Secretary for a period of three (3) years in addition to being in possession of the following qualifications from the Kenya National Examination Council (KNEC):-
  

1. Typewriting III (50 w.p.m.)/Computerized document processing III.
2. Shorthand III (100 w.p.m.)
3. Business English III/Communication II.
4. Secretarial duties II.
5. Commerce II.
6. Office Management III/Office Administration and Management III

OR

1. A Diploma/Higher Diploma in Secretarial studies from Kenya National Examination Council (KNEC) or equivalent qualifications from a recognized institution and

• Certificate in computer applications from a recognized institution.