Talinda East Africa Office Administrator Job in Kenya

Talinda East Africa, a Kenyan medium sized value added reseller of VoIP, IP PBX, Wi-Fi and SBC solutions are recruiting an Office Administrator. 

Reporting to the General Manager, the position serves to effectively manage the office operations and accounting. 

Core responsibilities: 

A. General Office Administration 

• Ensure procedures are followed in procurement of all materials and services. 
• Assist with HR, filing, letters, HR calendar of events, leave administration and pay slip management.
• Ensure all sales leads collected are entered in-to the Lead database correctly and all customer contacts are recorded on the customer database. 
• Ensure all bid documents are collected, completed and delivered on time by the relevant sales staff. 
• Stock, Office equipment and furniture management and maintenance. 
• Manage the office reception area; receiving and transferring incoming calls, Welcoming visitors, preparing office refreshments and ensuring the office is clean and tidy at all times. 
• B. Accounting 
•  Entry of sales invoices and expense receipts to the accounting software (QuickBooks) and proper manual filing of all documents. 
• Petty cash management
• General ledger maintenance 
• Preparation of monthly Financial Management Reports(Profit and Loss Statement, Balance sheet, Accounts Receivables Report and Accounts Payable Report)
• Calculation of monthly VAT liability, completion and submission of VAT returns 
• Bank Reconciliation 
• Monthly Payroll Administration 
• Accurate Government and local tax calculations(NHIF,NSSF,PAYE,HELB) 
• Give advice on internal control systems to facilitate proper cash management and ensure all statutory deductions are submitted on time every accounting period. 
• Follow-up on all receivables, deliver invoices/statements on time and collect payment 

Suitable candidates MUST have the following minimum qualifications:

• A minimum of CPA II with a Diploma/Degree from a recognized Institution. 
• Demonstrated working knowledge of QuickBooks, Microsoft office packages particularly Excel 
• Good oral and written communication skills. 
• Ability to work under pressure and meet strict deadlines. 
• Good interpersonal skills and ability to communicate at all levels
• Good planning and organizational skills
• Immediate availability 

Interested and suitably qualified candidates should send their detailed cover letter and CV indicating their current remuneration to recruit@talinda.net so as to reach on or before 25th January 2013. 

Only short listed candidates will be contacted.

Typist Job Vacancy in Kenya

Typist Required

Skills and interests

 As a typist you'll need to have good keyboard skills and a decent command of the English language (spelling, grammar and punctuation) to produce high quality documents.

You'll be all the better at your job if you are also:

Efficient and pay attention to detail

Can use computer software packages, including Word, Excel and PowerPoint

Are a good communicator

Produce neat and well presented work

Are discreet - much of the information you will be dealing with will be confidential

How much do you charge per page?

Email: muigai. esther@gmail.com

Africube Solutions Office & Client Relations Assistant Job in Kenya

Africube Solutions Ltd is a Kenyan registered company providing various internet and software solutions to small and medium sized organizations

Office & Client Relations Assistant

Reporting to the Manager, we require a versatile and sharp lady who can handle most aspects of office administration, client relations and various office errands.

Age 23 - 30 with good English skills & Computer / Internet literate. 

A diploma from a recognized college will be required.

Email: info@africubesolutions.com

PA to the Director Job Vacancy in Kenya

Job Title: PA to the Director

Overall

If you’re an experienced Executive Assistant in the travel and hospitality industry and you are looking for your next career move…. you found it! 

We need a seasoned Senior Level Executive Assistant to support our busy CEO. 

Our company is fast-pace, busy, and GROWING, so our Executive Assistant must have experience supporting a busy CEO.
 

You should understand the travel industry and understand basic airline timetables locally and regionally. 

You should also be flexible to accompany the CEO when/ if needed.

Minimum Qualification

• Minimum 3 years working experience
• Must have worked in the Tours & Travel industry in the capacity of an Executive Assistant
• Must have A degree in any field

Response to ir@zentus.co.ke

SAPTA Nurse / Clinical Officer, Addictions Counselor, Receptionist and Office Assistant Jobs in Nairobi Kenya

SAPTA is an acronym for Support for Addictions Prevention and Treatment in Africa. SAPTA is recognized by the National Association of Alcohol and Drug Addiction Counselors (NAADAC – USA) as an approved addiction counseling training center.  

It is the only NAADAC approved center in Africa and the only organization in Kenya offering diploma training in addictions counseling recognized by the ministry of higher education and directorate of industrial training. 

SAPTA is among the few organizations specializing in offering substance abuse prevention, treatment and Support programs in Kenya. 

SAPTA is seeking to fill the following positions based in Nairobi:-
 

Nurse / Clinical Officer
 

Report to: Project Coordinator.

The nurse/clinical officer will work with Most at Risk Populations in the informal settlements with the following key responsibilities:

• Monitor the daily health and well-being of women /men using and Injecting Drugs.
• Conduct regular physical checks of the drugs users and provide treatment as required.
• Oversee the care and treatment of children of the drug users including immunization and other health check up.
• Advice and provide sexual & reproductive health services for women who inject drugs and their partners.
• Oversee the referrals of drug users to medical specialists including making appointments and ensuring follow up of the clients.
• Ensure that cost efficiency and quality of care standards are met.
• Work with addictions counselor and the project coordinator to ensure a comprehensive care package for the   Injecting drug users is achieved.
• Maintain the drug inventory and ordering new medicines as required.
• Provide health education to the injecting drug user and their partners especially on safe injecting practices, management of abscess and drug over dose.
• Participate in case management meetings, community outreaches and other staff activities.
• Prepare regular reports on clients’ progress.

The employee must be flexible and willing to perform any other appropriate duties as & when assigned by the management of SAPTA.
 

Education and Experience

• A college degree or diploma in Nursing, diploma in clinical medicine.
• At least 3 years nursing experience.
• Experience and training in HIV/AIDS management.
• Experience working with MARPS or drug users will be an added advantage.
• Experience, skills or training in alcohol/drugs counseling or management will be an added advantage.
• Good people and organizational skills.
• Excellent Computer skills (Microsoft Word, Excel) required.
• Should be a member of the Nursing Council.
• Female candidates are encouraged to apply.

Position: Substance Abuse Counselor (Addictions Counselor)
 

Reporting: Project Coordinator.
 

The addiction Counselor is responsible for providing confidential addictions counseling, education and support to individuals, families and the community and for promoting health lifestyles and healthy choices.
 

Key tasks and Responsibilities

• Provide counseling to individuals regarding the use and effects of alcohol and drugs
• Provide counseling to pregnant women about the effects of drugs and alcohol on the fetus.
• Assist Injecting Drug Users to understand the risk of their behavior.
• Provide group counseling to Injecting Drug user and other drug users.
• Ensure legislation, standards and guidelines are being followed
• Maintain strict confidentiality guidelines regarding all clients, conversations and referrals.
• Provide community education and support.
• Assist individuals to identify their need for treatment programs and offer treatment as required.
• Manage and administer the alcohol and drug support program.
• Create and maintain current and accurate records of the numbers of clients served and the issues.

Education and Experience

• Diploma in addiction counseling.
• At least 2 year experience working in a rehabilitation centre
• At least 4 year experience working as a counselor
• A degree or diploma in psychological counseling an added advantage.
• A team player with good communication skill.
• Be patient and work under minimum supervision

Position: Receptionist
 

Reporting: Administration Officer.
 

The receptionist will be based at the head quarter and will have the following key responsibilities;-
 

Key Tasks and Responsibilities

• Operate a switchboard involving the placing of inter-office, local and long distance telephone calls.
• Give the callers general information pertaining to a particular department.
• Take messages for officials who are absent from their offices.
• Assist and/or direct visitors and ensure knowledge of staff movements in and out of organization.
• Offer general administrative and clerical support.
• Receive and sort mail and deliveries.
• Direct students registration for various courses.
• Any other duty as may be required.

Education and Experience

• At least a Diploma in Secretarial Studies or business administration.
• Ability to operate a switchboard with speed and accuracy is a MUST.
• Ability to speak clearly in a well-modulated voice.
• Ability to keep simple records and perform clerical duties.
• Good memory.
• Courtesy and tact in dealing with people.
• At least 3 years experience in the similar role.
• Good Computer and communication skills.

Position: Office Assistant
 

Reporting: Project coordinator
 

Key responsibilities

• Maintain records of all incoming and outgoing correspondence in the organization and attend to all visitors and customers in a professional manner.
• Maintain a good image of the organization and ensure first class customer service.
• Schedule and maintain the diary of appointments and meetings and make necessary arrangements for the same.
• Carry out all front office duties as assigned and ensure teamwork with the rest of the office team.
• Assisting in other office duties including cleaning and preparing office tea.

Education and Experience

• Diploma in front office /certificate in Customer service
• 3 years experience in a similar  
• Excellent ICT abilities in MS Office.
• Good report writing skills.
• Creative and Practical.
• Aggressive doer (less talk, more action!)

If you meet the requirements of the above positions, please send through email only your application letter, detailed CV including  email contacts of three (3) references; to info@sapta.co.ke  and must copy kipbenrotich@yahoo.com  by 7th  August  2012

We regret that only short-listed candidates will be contacted.

Strategic Leadership Centre Office Assistant Job in Uganda

Strategic Leadership Centre

At SLC International, we believe that business needs to shift its focus toward the people component of the strategy and its execution.

Our new approach to strategy implementation and Intervention will make a significant contribution to realizing this objective - by allowing companies to effectively measure, analyze and address these strategy execution issues.

Office Assistant

We are looking for an office assistant to join our small team in our Uganda office.

The role will be to provide administrative duties to our business, including the following responsibilities:-

1. Incoming and outgoing post/mail
2. Answer the telephone accurately
3. Meeting and greeting clients
4. Filing
5. Data entry
6. Processing orders
7. Liaising with production

The role will require someone who has good computer skills including Word and Excel.

You will need to have a confident manner both over the telephone and face to face.  

Ideally you will have previous office experience and be able to prioritise your own workload.

You will need to be organised, and methodical and willing to learn and grow with the business.

Application Deadline: 15July 2012

Only shortlisted candidates will be contacted.

Customer Service / Sales Staff, Secretary / PA, Accounts Assistant, HR Assistant and Receptionist / Administration Assistant Jobs in Kenya

1. Customer Service Staff /Sales Staff

Objective of role

Help to maximise sales for the store and across wider channels

Provide first class customer experience

Grow personally and professionally as part of a dynamic business

Responsibilities

Greet, assist and sell to customers
Operate till and handle financial transactions
Merchandise and replenish stock as directed
Assist with deliveries and stock handling as directed
Undertake cleaning and housekeeping duties
Continually develop an understanding of the company’s culture, products, ethical initiatives, other areas of business, and reflect this in everyday performance
Take responsibility for personal development and actively seek opportunities for improvement

Experience Required

No experience is needed if the enthusiasm, aptitude and proven desire to learn can be demonstrated
Experience in a retail environment with a quality brand is desirable
Experience in a customer service role with face-to-face customer contact may also be beneficial

Skills/Knowledge Required

Ability to initiate contact and communication
Confident, articulate and accurate spoken English
Ability to work hard and smart
Ability to adapt to frequent change and a high pressure environment

2. Personal Assistant (PA) / Secretary

Personal assistants (PAs) to act as their manager's first point of contact with people from both inside and outside the organisation.

Typical work activities include:

deputising for the manager, making decisions and delegating work to others in the manager's absence;
devising and maintaining office systems, including data management and filing;
arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
screening telephone calls, enquiries and requests, and handling them when appropriate;
meeting and greeting visitors at all levels of seniority;
organising and maintaining diaries and making appointments;
dealing with incoming email, faxes and post, often corresponding on behalf of their manager;
taking dictation and minutes;
carrying out background research and presenting findings;
producing documents, briefing papers, reports and presentations;
organising and attending meetings and ensuring their manager is well-prepared for meetings;
liaising with clients, suppliers and other staff.

The scope of the PA's role can be extensive and additional duties may include:

carrying out specific projects and research;
responsibility for accounts and budgets;
taking on some of the manager's responsibilities and working more closely with management;
being involved in decision-making processes.

Experience Required:

Relevant Degree
Minimum of 2 years Experience in a similar role.

3. Accounts Assistant

Responsibilities

Maintain Purchase Ledger
Maintain Cash Books accounting
Maintain and control petty cash disbursement.
Receive and check suppliers invoices and post to the Purchase ledger
Effect payments to suppliers as per credit arrangements.
Reconcile creditors monthly statements to purchase ledger balances.
Write all cheque payments and post to cash book
Effect payments of PAYE and other statutory deductions and file all required returns with Authorities.
Prepare other financial reports as required by Management from time to time.

Education & Experience

Min "O" Level with Grade C+ (C in Maths and English)
Professional: CPA 1 or equivalent
Experience: 2 years minimum working experience in a similar role

4. HR Assistant

Responsibilities

recruiting and staffing logistics;
performance management and improvement tracking systems;
employee orientation, development, and training logistics and recordkeeping;
assisting with employee relations;
company employee communication;
compensation and benefits administration and recordkeeping;
employee safety, welfare, wellness, and health reporting; and
employee services;
maintaining employee files and the HR filing system;
assisting with the day-to-day efficient operation of the HR office
PAYE and NHIS / NSSF

Education and Experience

High School Mean Grade C (Required)
College Diploma / HR / Admin (Desired)

5. Receptionist / Administration Assistant

Main Job Tasks and Responsibilities;

answer telephone, screen and direct calls
take and relay messages
provide information to callers
greet persons entering organization
direct persons to correct destination
deal with queries from the public and customers
ensures knowledge of staff movements in and out of organization
general administrative and clerical support
prepare letters and documents
receive and sort mail and deliveries
schedule appointments
maintain appointment diary either manually or electronically
organize meetings
tidy and maintain the reception area

Education and Experience

High School Mean Grade C (Required)
College Diploma / Secretarial / Admin (Desired)
knowledge of administrative and clerical procedures
knowledge of computers and relevant software applications
knowledge of customer service principles and practices
keyboard skills

Key Competencies

verbal and written communication skills
professional personal presentation
customer service orientation
information management
organizing and planning
attention to detail
initiative
reliability
stress tolerance

Interested candidates are requested to send all CVs and a covering letter indicating which position is being applied for to : jobhuntkenya@gmail.com.

Shortlisted Candidates will be contacted for an interview.a

Oxfam Finance Manager, Assistant Accountant, EFSL Coordinator and Programme & Information Assistant Jobs in Nairobi Kenya

Oxfam’s Kenya Programme is a complex programme that incorporates both rapid and slow onset emergencies as well as longer term development and policy work.

Oxfam Kenya applies a one programme approach which means it has multiple activities that support a holistic approach to humanitarian, development and advocacy for long lasting change in poverty reduction.

Oxfam in Kenya works in the north, principally in Turkana, Dadaab and Wajir, the Nairobi informal settlements and on national level advocacy and coordination issues in multi stakeholder fora.

Finance Manager

Ref: FIN 001

National Level C2; Open ended contract

Location: Nairobi

Closing date: 9th January 2012

This role reports to the Business Support Manager (BSM). You will manage and support sound financial management practices across the country as well as provide strategic direction on financial management, policies and procedures, ensuring that the programme is informed of all developments in financial policies laid down by the HQ, the Regional Office, or the Country Programme.

You will lead in the annual budgeting process and provide support to the field programmes in the process, as well as in proposal writing. The postholder will ensure that donor requirements, policies and procedures are met across the programme.

The role takes a lead in preparing for audits, sourcing external auditors and support programme staff in preparing for external and internal audits.

S/he will review the finance strategy and implementation plan; developing finance strategic objectives that responds to programme delivery needs.

The incumbent is expected to report monthly on Finance activities /objectives and produce monthly reports in line with organisational requirements as well as finance objectives.

The person will lead, motivate and support Finance staff in direct line management to work effectively together in their jobs according to Oxfam standards.

To be successful in this role you will have a university degree coupled with Accountancy professional qualification i.e completed ACCA or CPA (K).

You need to have extensive experience in finance, donor contract management and in-depth experience in a finance managerial role as well as proven experience in finance management and/or coordination in an international NGO.

Experience of management/supervisory responsibilities, including good training and coaching skills and a willingness to support development of others is essential. Good communication and interpersonal skills are key for this role coupled with familiarity with Microsoft Office packages such as Word and Excel.

Assistant Accountant

Ref: FIN 002

National Level E1; Open ended contract

Location: Nairobi

Closing date: 9th January 2012

You will prepare the payroll on a monthly basis and make all the recoveries (floats, salary advances) necessary in the payroll on advice from the Programme Accountant.

The post holder will ensure that all petty cash requests are properly supported and authorised by the Finance Manager or the person he has delegated that authority to before payment is made and ensure that petty cash top up is done at appropriate levels in consultation with the Programme Accountant.

S/he will prepare bank reconciliation statements for all Nairobi bank accounts and reconcile supplier accounts. You will prepare cheques for payment, maintain and keep all finance files, making sure that on daily basis all the relevant accounts documents are filed correctly. The incumbent will update the Nairobi fixed assets register, prepare and upload the depreciation journal on a monthly basis.

To be successful in this role, you will have a first degree and recognised accounting qualification or intermediate accountancy qualification (CPA, ACCA level two or its equivalent). In-depth accounting experience preferably in a non-governmental organisation is essential.

You will need to have knowledge and understanding of project budgeting, monitoring and reporting coupled with demonstrable numeracy and computer skills.

Emergency Food Security & Livelihoods (EFSL) Coordinator

Ref: PROG 001

Global Level C2; 6 months Fixed Term contract

Location: Nairobi

Closing date: 4th January 2012

You will take an active role in assessing impact, advising on appropriate interventions and implementation where necessary.

In close collaboration with the Emergency Coordinator, partners and the regional EFSL Advisor, the incumbent is accountable for the coordination and quality implementation of the EFSL element for the Kenya Program’s current emergency drought response.

The post holder will advise when and if Oxfam should be scaling up program activities further in the face of food or livelihoods crises in the ASAL regions.

He/she will support the establishment of the common analytical framework and strengthening of livelihood baselines, ensuring increased utility and robustness of livelihood information and the predictive analytical skills of program managers and decision makers.

You will build capacity of partners and Oxfam GB staff in cash transfer programming as necessary.

To be successful in this role, you will require a minimum of a Masters degree qualification or equivalent in related area (rural development, livelihoods or agriculture) sciences from a recognised university, with in-depth experience of technical leadership on food security and livelihoods issues in Horn and East Africa, including working with pastoral populations, practical experience of delivering quality cash and market support programmes.

Demonstrable experience in disaster risk reduction and humanitarian programme, as well as ability to demonstrate excellent analytical thinking is essential.

He/she will need intense experience of EFSL program design and successful proposal writing as well as experience in writing policy briefs and providing inputs to media and campaign materials.

You will be required to have excellent communication and multicultural team working skills. You will need proven ability of understanding and applying issues related to gender in development and humanitarian contexts.

Programme & Information Assistant - Drought Response

Ref: PROG 002

National Level E1; 6 months Fixed Term contract

Location: Nairobi

Closing date: 4th January 2012

You will provide support to the ECHO consortium by efficiently arranging for meetings/workshops, collating documentation and information to support these meetings through liaising with the administration department.

S/he will be responsible for setting up appropriate systems and procedures for gathering response data, in coordination and consultation with field offices.

The post holder will be collecting and disseminating data on the progress of the response on a regular basis; in liaison with the relevant program managers support the programme to develop accurate and timely figures for reporting, accountability, and communications purposes, with a particular focus on beneficiary numbers.

You will provide necessary clerical and secretarial support including maintaining effective filing, scanning, photocopying, archiving and record keeping systems, both paper and electronic of reports and other materials for all drought related information.

In liaison with the logistics department, you will coordinate internal visits to the Kenya program make flight bookings and efficient travel arrangements for drought related visitors and follow up paper work (e.g. Expenses).

To be successful in this role, you will require a diploma in Business Administration and secretarial studies coupled with intense experience as a program/administrative assistant.

You will have excellent communication skills, ability to convey complex information in a straightforward way coupled with strong attention to detail.

He/she will need strong interpersonal skills to establish and maintain effective working relations with people with different priorities, multi-cultural, multi-ethnic sensitivity and ability to work in a diverse team.

Ability to work under pressure and to tight deadlines is required.

To apply

If you believe you fit the profile, please submit your application and CV detailing your experience for the post and including daytime telephone contact and two referees, preferably your current line managers to kenyajobs@oxfam.org.uk quoting the title and reference number of the position you are applying for

New Sky Africa Jobs in Kenya

New Sky Africa Ltd. in Nairobi is an international company which involves in foreign trade, project investment, project contracting and Sino-Africa economic and culture exchange.

We are looking for qualified persons in the following positions:

1. Office Administrative Clerk

1 Position

Must have good knowledge and experience in office work. The applicants should be outgoing, optimistic and communicative as well as coordinative.

2. Accountant

1 Position

The person should be responsible with good character that experienced as an accountant in the international company.

3. Driver

1 Position

The applicant must be experienced proficient driver with a clean valid driving license.

4. Full-time Salesmen

(6 Positions, including 4 for main mechanic products such as engineering machinery, commercial vehicle and 2 for spare parts).

The one who is good at product market development. Must be familiar with east African market and engineering machinery products such as loaders, the ground machine, excavator, bulldozer and worked in truck sales company will be preferred.

5. Part-time Salesmen

Several Positions

The main job is to sell the main mechanic products and spare parts in east African market without basic salary.

6. Equipment Maintenance and After-Sales Technicians

5 Positions

The applicant should be familiar with the operation, maintenance and repair of the loaders, the ground machine, bulldozers and trucks, etc. and good practical skill is required.

7. Transport Documents Clerk

1 Position

The applicant should be familiar with import and export flow, domestic and international transportation business.

8. Project Executive for Real Estate Market

1 Position

The person must be responsible for real estate project development. (Such as searching and purchasing land, project planning, project management).

Requirements: The one who enjoys a good personal career integrity, solid communication ability and organization coordination as well as business negotiation skills with a good knowledge of real estate market information, development process and related policies in addition to more than 3 years related working experiences in the fields such as real estate intermediary agency, the consultant company, real estate development companies, construction company, etc.

9. Project Executive for Infrastructure Market

1 Position

The person must be responsible for the market development of infrastructure (Such as information collection and selection, project tracking, project contracting).

Requirements: one who enjoys good personal career integrity and communication, organization coordination, business negotiation skills with a good knowledge of infrastructure construction and project development process, the market information and policies in addition to construction and bidding.

Besides, the applicant should obsess certain related professional background of infrastructure construction of municipal, roads, bridges, housing-building etc. with more than 1 year’s related working experience, owning successful cases of independently presided and undertaking market development project.

10. Tours & Travel Operator

1 Position

The applicant must be outgoing, optimistic and communicative as well as coordinative, with experience in travel agency, having a good relationship with the hotel, garage, and scenic spot.

11. Part-time Chinese-Spoken Tour Guide

Several Positions

The applicants should work in this field for years with proficient guiding experience and have a good reputation among the customers.

Qualified candidates should send their detailed CVs on or before October 31, 2011 to email: newskyafrica@hotmail.com

Website: www.newskyafrica.com

VSF Germany Field Finance & Administration Officers (2 Positions) Jobs in Marsabit & Lokichoggio, Northern Kenya

Background:

VSF Germany is an international Non Governmental Organization, providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance. In the region, VSF Germany implements activities in southern Sudan, Kenya, Somalia, Tanzania and Ethiopia.

With support in animal health, agriculture, marketing, food safety but also with developing the capacity of communities and governmental institutions or initiating peace and conflict resolution we work towards food security and strengthened livelihoods of pastoralist communities.

VSF Germany seeks to recruit two qualified and well experienced Field Finance & Administration Officers to support the financial project management of projects in Marsabit & Lokichoggio, Northern Kenya. These positions are Field based.

Key responsibilities:

Provide financial, logistical & administrative support to the projects
Implement donor financial regulation in funds management at the field level.
Manage the Projects finance and oversee all local procurement ensuring that donor and Organization’s policies are adhered to.
Manage the project petty cash, keeping records of all field financial transactions.
Submit monthly returns to the regional office.
Prepare and manage cash flow projections.
Support Program Managers and field staff in drafting budgets, preparing field documentation, and submission of field returns.
Manage contracts with 3rd parties and supervise services rendered to the projects.
Posting of transactions into the computerized accounting system (Navision).
Supervise junior Staff as appropriate.

Qualifications, Experience, Attributes & Skills required

University degree in Finance or Business studies and CPA Part II
Proficiency in Office computer packages (word, excel) & experience in specialized accounting software.
Knowledge of Navision an added advantage. 3 years minimum work experience in finance.
Experience in a humanitarian or other International NGO
Understanding of International Donor Regulations desirable.
Practical knowledge of Donor rules & regulations shall be an added advantage.
Previous field level experience desirable
Good communication both oral & written.
A team player with good organizational skills.

Interested and qualified candidates should submit an application letter and CV to: postal address or via email address given below. Indicate on the subject the Job Title.

Only short-listed candidates will be contacted for interviews.

Closing date for receiving applications is 31st August 2011, on or before 16.00hrs.

VSF Germany,
Piedmont Plaza, Off Ngong’ Road, 2nd Floor,
P.O Box 25653, 00603
Nairobi, Kenya

Email: admin_hr@vsfg.org

Mount Kenya University Customer Service Assistant / Switchboard Operator Job in Thika

Mount Kenya University is a Chartered University operating as a premier non-profit making institution of higher learning in East Africa.

The University has its main campus located in Thika Town. It has also established campuses in Mombasa, Nairobi, Nakuru, Eldoret, Nkubu (Meru) and Kigali (Rwanda).

Currently the University has seven (7) schools offering various post-graduate and undergraduate Courses.

The University is a member of Inter University Council of East Africa (IUCEA).

Customer Service Assistant / Switchboard Operator

Qualifications

* Minimum of Diploma in front office/Secretarial/Office Management
* Above 5 years experience in front office operations.

The applicants for the above post must posses the following:

* Excellent communication and verbal skills.
* Management and Organization Skills
* Strong leadership skills
* Customer service oriented
* Possess good interpersonal skills and telephone etiquette
* Team player who can work with minimum supervision.
* Be computer literate
* Able to provide basic information to callers.
* Able to work independently and under pressure.
* Able to answer and direct all incoming telephone calls.
* Able to type, mail, sort, maintain records and other duties.

If you meet the above requirements, send your application (with daytime telephone number, CV and copies of academic and professional certificates to:

The Human Resources Manager
Mount Kenya University
P.O.Box 342 -01000, Thika
Email info@ mku.ac.ke, hrm@mku.ac.ke

Website: www.mku.ac.ke

Submit your application not later than 6th May 2011.

Only short listed candidates will be contacted.

“MKU is an equal opportunity employer.”

Mount Kenya University - Scaling the heights of education

Swissport Receptionist / Admin Support Job in Kenya

The Company:

Swissport has been operating in Kenya since 1997 with great success, and currently serves 20 airline customers, handling nearly 4,000 flights a year.

Swissport believes in quality customer orientation that delivers top-class service on all levels.

Our three main cornerstones are:

People: We show respect towards people and their values by working with enthusiasm and enjoyment. We do not compromise on safety.

Professionalism: We are pioneers and want to creatively explore new options. We focus on achieving sustainable results.

Partnership: We strive to exceed the expectations of our customer and keep the promises we make. We deliver excellent service: at any time, at any place.

Every employee is expected to "live our corporate values": after all, the culture of any company will be evident in its employees' attitude to their customers.

We are currently seeking applications from suitably qualified candidates for the position of Receptionist / Admin Support [1 Post] based at our Corporate Head Offices at the Jomo Kenyatta Intl Airport, Embakasi.

Interested candidates should have the following qualifications:

Role & Responsibilities:

* Reception desk duties - Switch board operation, answering the phone, screening and directing calls. Tidy and maintain the reception area.
* Maintain Registers – receiving and sorting incoming mail and deliveries, official documents and staff correspondence.
* Customer Service – Offer a friendly reception to all visitors and members of staff entering the Corporate Office. Direct persons to correct destination.
* General Administrative support to the HR / Admin Department – Working under the supervision of the HR Manager / HR Officer, the Job holder will be expected to update HR / Admin Databases, assist in the Recruitment process and other HR / Admin support duties will be delegated to the Job holder from time to time.
* General Administrative / Clerical Support to the Management Team – Job holder will also be required to carry out other various administrative duties for the rest of the Management team based at the Corporate Office.
* Ordering of Staff Uniforms – Working under the supervision of the HR Manager / HR Officer, Job holder will be responsible for ordering staff uniforms and other working equipment.
* Organizing Meeting / Training Venues & Facilities – maintain a calendar for the Bookings of Meeting Rooms, Board room and Training rooms. Ensure that catering arrangements are made for the meetings / training sessions.
* Coordination of general maintenance of office equipment - photocopiers and telephones.
* Maintain an adequate inventory of office consumables – Pending prior approval carry out the ordering of sugar, milk, detergent etc.

Key Competencies:

* Good verbal and written communication Skills
* Professional personal presentation
* Integrity & reliability
* Customer Service Orientation
* Attention to detail
* Planning and Organizing

Educational Background:

* Minimum High School Certificate / O’ Level (Mean Grade C+) - Essential
* Diploma Human Resource Management - Desired
* Secretarial Skills - Desired
* Professional Work Experience:
* Minimum of 1 years’ experience as switchboard operator/receptionist for an organization of a similar size.

If you believe you have the matching skills, experience, educational background mentioned above and you would like to be a part of the Swissport team, we would like to hear from you.

Closing Date: On or before April 24, 2011 - Only successfully shortlisted candidates will be contacted for an interview.

Applications together with the relevant certificates should be forwarded by email to: hr@swissportkenya.co.ke or through post to :

The Human Resource Manager,
Swissport Kenya/Airside Limited,
P.O. Box 19177, Nairobi

Administrator / Office Manager Job in Westlands Nairobi

Key Responsibilities: Producing monthly reports to the client, producing quarterly reports to the client, internal weekly summary reports, management of cash float, personnel administration, event management, local supplier management

Key Qualifications: Degree – Politics,Languages, History, Communications, proven experience in administration in foreign/hostile environments, management skills, culturally sensitive.

Desirable Requirements: Experience in military/police/media. Experience in engaging with governments and large organizations (AU/UN/EU). Proven language ability – Somali, Swahili, Arabic, French, Portuguese

Personal Attributes: Must be ambitious, well presented, good communication and written skills have a high degree of integrity

Salary & Benefits: On application

Deadline: 20th April 2011

Applications: harriet@summitrecruitment-kenya.com

Please send an up to date CV, stating your current salary, accompanied by at least 3 referee telephone numbers/email addresses to:

Summit recruitment & Training, Rhino House, Karen Road, Karen

Only short listed candidates will be contacted. Please indicate in your email which position you are interested in.

Clerical Position - Import / Export Job in Kenya (Kshs 25,000)

Location: Mombasa Road

Key Responsibilities: Dealing with all aspects of import/export plus looking after stock reconciliation and management

Key Qualifications: Proven Track record in import/export industry – freight and shipping plus stock management.

Personal Attributes: Must be organized, detailed, good with figures. Good communication and written skills in Kiswahili and English

Salary & Benefits: Kshs 25,000 negotiable

Deadline: 20th April 2011

Applications: harriet@summitrecruitment-kenya.com

Please send an up to date CV, stating your current salary, accompanied by at least 3 referee telephone numbers/email addresses to:

Summit recruitment & Training, Rhino House, Karen Road, Karen

Only short listed candidates will be contacted.

Please indicate in your email which position you are interested in.

Sports Stadia Estates Officer, Accountant, Audit Assistant, Admin Assistant, Security Supervisor, Storekeeper, Clerical Staff and Auxiliary Staff Jobs

The Sports Stadia Management Board is seeking to recruit highly competent, proactive and self driven employees to fill the following positions in the organization as given below;

1. Estate Officer
Scale SB 6

Job Descriptions

The Officer will be responsible for ensuring that all Stadia properties are well managed and all revenue due are collected. The incumbent will also ensure that all legislation relating to the properties are enforced as required.

Job Specification

For appointment to this position, a candidate must have:-

* A Bachelors Degree in Land Economic or equivalent from a recognized institution
* Working experience of a minimum period of three 3 years in a reputable organization;
* A post graduate qualification in relevant field will be desirable.
* Administrative, leadership capability, good interpersonal relations and integrity; and
* Computer knowledge

Remuneration for the position is:

* Basic Salary – 43,883/= to 61,523/= pm
* House allowance – 10,000/=pm
* Commuter allowance – 5,000/=pm

Audit Assistant
Scale SB 7

Job Descriptions

An officer at this level will be responsible for auditing work of limited scope and complexity. Specifically, duties will entail undertaking specific audit assignments and preparing detailed audit observations and reports. The officer will also be required to carry out a review of accounting, financial and budgetary systems under close supervision of a senior auditor.

Job Specifications

For Appointment to this grade, a candidate must have:-

* Served satisfactorily in Audit and, or relevant position in the public service for at least three (3) years;
* A pass of Certified Public Accountants CPA II examination or its approved equivalent qualification.

or

A Bachelors Degree in Accounting, Business Finance or Commerce from a recognized institution

or

any other relevant equivalent qualification by virtue of which the holder is exempted from Part I of CPA examination.

Remuneration for the position is:

* Basic Salary – 38,648/= to 54,438/= pm
* House allowance – 5,000/=pm
* Commuter allowance – 2,000/=pm

Accountant
Scale SB 7

Job Descriptions

An accountant at this level will be responsible for performing a variety of accounting work under appropriate guidance of senior officers. Work will involve duties such as management accounting, preparation of budgets, financial analysis, verification of payment vouchers, and determination of aggregate expenditure and supervision of revenue collection process.

Job Specifications

Appointments to this grade will be made from officers who:

* Served satisfactorily in Accounts and, or relevant position in the public service for at least three (3) years;
* Have a pass of Certified Public Accountants CPA II examination or its approved equivalent qualification.
* Are computer literate

Or

* Possess a Bachelor of Commerce degree or its equivalent from a recognized institution;
* Have passed CPA II or its recognized equivalent; and
* Computer literate.

Remuneration for the position is:

* Basic Salary – 38,648/= to 54,438/= pm
* House allowance – 5,000/=pm
* Commuter allowance – 2,000/=pm

Administrative Assistant
Scale SB 8

Job Description

An officer at this level may be deployed as the Transport Officer or Administration Officer. Specific duties at this level will entail: liaising with various departments for vehicle license, insurance, inspection, accident follow-up , re-allocation of vehicles, oversee the provision of office space, equipment, furniture, administration of clerical, support staff and telephone services staff; settling of bills and coordinating office maintenance and cleanliness.

Job Specifications

For appointment to this grade, an officer must have:-

* Served satisfactorily in the grade of Administration, Registry clerk ,Senior clerical staff or relevant position in the public service for at least three (3) year
* Possess CPA/CPS1certificate or acceptable equivalent qualifications from a recognized institution;
* Computer Literacy; and
* Shown merit and ability as reflected in work performance and results.

Remuneration for the position is:

* Basic Salary – 32,368/= to 45,918/= pm
* House allowance – 5,000/= pm
* Commuter allowance – 2,000/=pm

Security Supervisor
Scale SB 8

Job Description

The Security supervisor will be responsible to the Security officer. Specific responsibilities would include; Supervision of subordinate staff, staff deployment in charge of mobile response team in case of emergencies among others.

Job Specification

Appointment to this position will be made from officers who have:-

* Diploma in social sciences from recognized university.
* Served in the position of Security assistant for at least three (3) years;
* Consistently demonstrated outstanding administrative ability in carrying out Security duties
* Ability to work with technical equipment, such as CCTV.
* Computer literacy.

Remuneration for the position is:

* Basic Salary – 32,368/= to 45,918/= pm
* House allowance – 5,000/= pm
* Commuter allowance – 2,000/=pm

Executive Secretary
Scale SB 8

Job Description

An officer at this level will be deployed in the office of the division/section head. Duties and responsibilities at this level will entail recording dictation in shorthand and transcribing it in typewritten form; typing from drafts, manuscripts or recording from dictation machines; processing data; operating office equipment and machines; attending to visitors/clients; handling telephone calls and appointments; ensuring security of office records, equipment and documents including classified materials; preparing responses to simple routine correspondences; and undertaking any other secretarial duties.

Job Specifications

For appointment to this grade, a candidate must have:-

served satisfactorily as a Personal Secretary for at least three (3) years; and be in possession of the following professional qualifications:-

* Typewriting III (50 w.p.m.)/Computerized Document Processing IIII
* Shorthand III (120 w.p.m.)
* Commerce II
* Office Management III/Office Administration and Management III
* Secretarial Duties II
* Business English III/Communications III;

or

Have a Bachelors Degree in Secretarial Studies or a Bachelor of Business and office Management or equivalent qualification from a recognized institution;

or

A Diploma/Higher Diploma in Secretarial studies from the Kenya National Examination Council or equivalent qualification from a recognized institution; and have

* A Certificate in Computer Applications from a recognized institution; and
* Shown merit and ability as reflected in work performance and results.

Remuneration for the position is:

* Basic Salary – 32,368/= to 45,918/= pm
* House allowance – 5,000/= pm
* Commuter allowance – 2,000/=pm

Storekeeper
Scale SB 11

Job Descriptions

A storekeeper will normally work under the direction and supervision of a senior officer. Duties will include; issues/receiving of stores, preparation and maintenance of stores records; supervision of stores attendants, stocktaking and reconciliation; stores security, safety and cleanliness; and proper preservation of stores.

Job Specification

For appointment to this grade, an officer must have:-

* A Kenya Certificate of Secondary Education with a minimum grade of C or its acceptable equivalent; and
* Possess Stores / Supplies or acceptable equivalent qualifications form a recognized institution; and
* Computer literate

Remuneration for the position is:

* Basic Salary – 18,748/= to 31,073/= pm
* House allowance – 3,500/= pm
* Commuter allowance – 2,000/=pm

Clerical Staffs
Two (2) – Scale SB 11

Job Description

This is the entry and training grade into this cadre. The HR clerk in this grade will carry out simple duties of clerical nature. Work will usually be under close supervision and subject to regular check and verification by more senior officers.

Job Specification

Direct Appointment

For appointment to this grade will be made from candidates must have;

* A minimum of Kenya Certificate of Secondary Education mean grade C or acceptable equivalent.
* At least C in English and Mathematics.
* Additional higher certificates will be an added advantage.
* Computer literate

Remuneration for the position is:

* Basic Salary – 18,748/= to 31,073/= pm
* House allowance – 3,500/= pm
* Commuter allowance – 2,000/=pm

Auxiliary Staff II
Scale SB 13

Job Description

This is the entry grade into this cadre. An officer at this level will perform general cleaning duties as assigned by the supervisor. The officer will work under close supervision.

Job Specification

The minimum requirement for appointment to this grade will be the Kenya Certificate of Secondary Education (KCSE) minimum grade D plain or its acceptable equivalent

Remuneration for the position is:

* Basic Salary – 12,688/= to 20,698/= pm
* House allowance – 3,000/= pm
* Commuter allowance – 2,000/=pm

Interested candidates should send hard copies of their application letter enclosing detailed CVs, copies of academic and professional certificates and details of three referees.

The candidates should indicate their current remunerations on the application letter and job reference should be quoted on the envelop so as to reach the undersigned by the close of business on 27th April, 2011.

The Chief Executive Officer,
Sports Stadia Management Board,
Private Bag, Kasarani, Nairobi.

Administrative Secretary Job Vacancy - Kenya Episcopal Conference- Catholic Secretariat

The Kenya Episcopal Conference - Catholic Secretariat wishes to announce the following vacancy:

Administrative Secretary

Responsibilities

* Type and handle official documents (mails, reports, correspondence, memos, etc)
* File and photocopy documents for the commission
* Handle office petty cash for the commission
* Organize for meetings and take minutes at meetings of commissions
* Follow up on actionable items specified in the minutes
* Maintain the schedule of engagements and itineraries of the National Executive Secretaries/HODS and other officers and the calendar of events of the Commission or department
* Support in arrangement for workshops and provide secretarial support at the workshops
* Maintain an up-to-date mailing list of existing and potential contacts
* Keep the office organized and ensure maximum care and security of office equipment and facilities
* Treat all confidential information and documents with utmost sense of responsibility
* Receive phone calls and take messages for the respective owners
* Receive visitors who come to the respective commissions
* Provide information required to callers or visitors of the commissions/department
* Guide the visitors/ to the officer(s) to be seen
* Take and relay messages immediately to the owner(s)
* Coordinate with all commissions/departments staff to ensure information flow
* Ensure knowledge of staff movements in and out of the office
* Tidy and maintain the reception area
* General administrative and clerical support

Qualifications

* Diploma in relevant field
* Must demonstrate high level of initiative , honesty, dynamic strategic thinking
* Must have good interpersonal skills
* A person of attested integrity
* University Degree will be an added advantage
* Able to work with minimal supervision

Performance Indicators

* Extent of carrying out duties and responsibility in 1 above.

Personal Traits

* Must be a committed Catholic, with good recommendation from own parish priest

An equal opportunity shall be given to both genders and our recruitment procedures shall be followed.

Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.

Applications must reach us on or before 4th March 2011

AMREF Chief Finance and Administration Officer Job in Kenya

AMREF Flying Doctors based in Nairobi is a part of AMREF and provides emergency and Air Ambulance services locally, regionally and internationally.

With up to 800 evacuations per year and international accreditation by EURAMI, AMREF Flying Doctors has become the leading Air Ambulance provider in the region, operating at the highest professional level.

The income generated supports AMREF’s Outreach and Charity Evacuation programs which are aimed at improving the health and quality of life of disadvantaged communities in Africa.

To further strengthen its role and performance, AMREF Flying Doctors is recruiting an exceptional leader with a proven track record to be a key member of its senior management team.

Reporting to the Chief Executive Officer, the Chief Finance and Administrative Officer will have direct interaction with the Board. S/he will provide leadership and control of financial and human resources management with contribution towards the overall strategic direction of the company.

Specific areas of responsibility will include:

* Development and monitoring of financial budgets
* Development and implementation of accounting policies and procedures
* Submission of accurate financial information to Senior Management and Board
* Ensuring regular external and internal audits
* Generating and controlling expenditure systems
* Overseeing debt control and collection
* Management of Human Resources, including HR policies and systems
* Management of IT systems to support financial, administrative and operative functions of the company
* Advising senior management on matters related to tax, VAT, insurance, investment, land lease/ properties and other contractual agreements
* Ensuring the company’s compliance with national statutory requirements where Finance and HR are concerned

The ideal candidate will have a graduate degree, preferably in business management and/or finance with at least 10 years progressive practical working experience of leading and managing finance, administrative and HR functions, including strategic planning.

S/he should have experience in development and management of Finance & Accounting, Human resources, strategies, policies and systems; organisational development in private sector organisations; management of corporate IT functions with proven understanding of computerised financial systems especially the Sun Accounting System.

S/he should have strong management skills with ability to take responsibility and be accountable, should have reliable organisational and reporting skills and demonstrated capacity to generate and implement new ideas.

A team player with strong interpersonal communication skills.

If you are looking for growth and new challenges and have a passion for improving the health of disadvantaged communities in Africa, you are welcome to join us.

Please quote the reference number CHR/11/01-02 and send your application to The Director of Human Resources, AMREF Headquarters by email to jobs@amref.org.

We encourage interested candidates to submit their applications by Friday, January 21, 2011.

AMREF is an equal opportunity employer and has a non-smoking environment policy

Kentours Sacco Society Receptionist Job in Kenya

Kentours Sacco Society is registered under the Cooperatives Act and draws its membership from the hospitality industry.

We sish to recruit a receptionist and invite applications as follows:

Minimum Qualifications and Experience Required:

* Diploma in secretarial/Front office management/Public relations or communication
* Knowledge of administrative and clerical procedures
* Knowledge of computers — MS Office
* Keyboard typing skills
* Professional personal presentation
* Initiative & reliability
* Stress tolerance
* Minimum 2 years full time relevant experience
* Age - 25years and above

Applications with up-to-date curriculum vitae, citing current remuneration package together with copies of certificates, recent passport size photograph and a certificate of good conduct to reach us through the address below or to be hand delivered not later than 28th January 2011.

Chairman
Kentours Sacco Society,
St. Georges House, First Floor
P.O. Box 79333—00200,
Nairobi

Only candidates who meet the minimum qualifications will be contacted.

Personal Assistant Job Vacancy in Kenya

Our client, a Christian Interdenominational Ministry is looking for a Personal Assistant.

Reporting to the Chairlady, the successful candidate will be responsible for;

* Organizing, maintaining diaries and making appointments
* Dealing with correspondence and writing letters
* Dealing with incoming email, faxes and post
* Producing documents, briefing papers, reports and presentations
* Providing administrative support to the ministry
* Projecting a professional ministry image through in-person and phone interaction.
* Conducting extensive research for sermon preparation in liaison with the chairlady.

Candidate Profile

* Self driven results-oriented person with outstanding communication skills.
* Diploma in a business related field
* Demonstrate a positive attitude, outstanding maturity and initiative.
* 2 years working experience in a similar role an added advantage.
* Born again Christian.
* Candidates with the above qualifications as well as Bible College training will have an added advantage.

To apply send your CV ONLY to recruit@flexi-personnel.com by 12th January 2010.

Kindly indicate the position title/ ref number and your minimum salary expectation on the subject line.

Multilingual Receptionist Job in Kenya - African Technology Policy Studies Network (ATPS)

The African Technology Policy Studies Network (ATPS) is a leading regional multi-disciplinary network of researchers, practitioners and policy makers that promotes science, technology and innovation (STI) policy research, dialogue and practice, for African Development.

Its mission is to improve the quality of science, technology, and innovation research, policy and practice for sustainable development in Africa.

Working primarily through National Chapters in at least 25 African countries, ATPS supports science, technology and innovation capacity building for African development through knowledge generation; knowledge brokerage; knowledge dissemination & outreach; and knowledge valorisation.

Its research and training efforts focuses on building a culture of innovation to address topical and emerging development challenges in the continent including climate change, health care delivery, integrated management of environmental infrastructure including land, water, and biodiversity, etc for sustainable ecosystem services, community livelihoods, and poverty alleviation.

ATPS also support thematic and facilitative programs to broker the socialization of science and technologies in Africa through democratic governance of knowledge and technology sharing and the up scaling and down scaling of indigenous and emerging technologies (biotechnology, ICTs, nanotechnologies, etc) to facilitate equitable partnerships within the continent and beyond.

For more details about ATPS, please visit our website at www.atpsnet.org.

ATPS is seeking to recruit a dynamic individual to fill the position of Multilingual Receptionist to be based at its Secretariat in Nairobi, Kenya.

Reporting to the Finance and Administration Manager, he/she will be responsible for operating and managing the Secretariat’s telephone switchboard.

Major responsibilities will include the following;

* Operate and manage the Secretariat’s telephone switchboard, telex/fax machine;
* Manage incoming and outgoing communication and correspondence, in all cases ensuring security from loss or damage and, where required, maintaining confidentiality;
* Front desk support and assist visitors on arrival and direct them to relevant offices;
* Operate the automated main door closure and opening for visitors and other staff;
* Maintaining internal directory, correspondence and documentation;
* Coordinating package shipping and incoming mail deliveries;
* Maintaining telephone calls register on daily basis;
* Operate office equipments such as photocopier, fax ,etc ;
* Undertake such other related duties as are assigned by the Finance & Administration Manager.

Required skills and qualifications

* A degree in secretarial studies or business administration with two years related experience;
* Professional qualifications in phone etiquette and telephone operations;
* Excellent interpersonal and communication skills;
* Multilingual skills required. Excellent knowledge of French and English language are basic requirements;
* Attention to detail, quality and deadlines;
* Excellent computer skills in MS Office Suite including good typing and word processing skills;

The vacancy is expected to be filled by 15 January 2011 but will be left open until a suitable candidate is found. A competitive salary and benefits package will be offered to the successful applicant.

The initial contract period will be for one year, renewable based on performance.

Qualified candidates should send a detailed letter of interest and curriculum vitae to hr@atpsnet.org, no later than 15 Dec 2010.

The Executive Director
African Technology Policy Studies Network (ATPS)
3rd Floor, The Chancery Building, Valley Road
P.O. Box 10081 00100 GPO, Nairobi, Kenya