Senior Grant Management Officer Job in Nairobi Kenya

International Federation of Red Cross and Red Crescent Societies (IFRC)

National Position

Job Title: Senior Grant Management Officer

Duty Station: Zone Office Nairobi

Immediate Supervisor’s Title: Strategic Partnerships and Resource Mobilization Coordinator

Organizational Context: The Secretariat of the International Federation of Red Cross and Red Crescent Societies (IFRC) is organized into four Business groups in Geneva and five Business Groups in the field, namely the Zone Offices for Africa, Americas, Asia and the Pacific, Europe, and Middle East and North Africa (MENA).

The Africa Zone Business Group is organized through regional representations covering the National Societies in Eastern Africa, Southern Africa, West Coast, Sahel and Central Africa as well as country representations in Ethiopia, Sudan, Republic of South Sudan, Chad, Niger, Nigeria, Somalia and Zimbabwe.

Job Purpose: Reporting to the Strategic Partnerships and Resource Mobilization Coordinator, the Senior Grant Management Officer is a member of the Africa Zone Resource Mobilization team and is responsible for ensuring the overall coordination and efficient management of all grants from institutional partners/donors received by the IFRC Secretariat, on behalf of Red Cross Red Crescent National Societies in Africa.

The Senior Grant Management Officer works closely with the Zone Finance Unit and Zone Planning Monitoring Evaluation & Reporting Unit, as well as with the Zone Programme Managers.

He/she also works closely with the five regional offices in Africa (East Africa, Southern Africa, Central Africa, West Coast Africa and Sahel regions), as well as with the country offices (in Mali, Chad, Eritrea, Ethiopia, Liberia, Niger, Nigeria, Central African Republic, Democratic Republic of Congo, Somalia, South Sudan, Sudan and Zimbabwe), and with the Strategic Partnerships Unit in the IFRC Secretariat in Geneva.

In Africa, the IFRC Secretariat receives funding from a wide variety of institutional partners/donors each year: the EU including DG ECHO, various governments (British, Irish, Japanese, Swedish, etc.), African Development Bank, UN Agencies and other multilateral organizations, to support the work of Red Cross Red Crescent National Societies in Africa.

It is anticipated that the volume of funding from multilateral organizations will increase in the coming years.

Job Duties and Responsibilities

·                     Provide grant management support on all matters related to funding received by the IFRC Secretariat from institutional partners/donors in Africa (for example, from African Development Bank, governments, EU, UN agencies and other multilateral organizations).

·                     Coordinate and manage grants received from selected  institutional partners/donors for the Africa Zone – including submission of concept notes and proposals to partners/donors, monitoring of expenditures, provision of all reports required, and ensuring all payments are made.

·                     Provide support and advice to regional and country offices in preparation of concept notes and funding proposals, review all proposals ensuring technical inputs and providing quality assurance, and ensuring that all funding proposals are submitted to partners/donors on time in close cooperation with the Strategic Partnerships and Resource Mobilization Coordinator and the RM Officers in the regions. In the case of EU, DG ECHO and USAID, ensure that the proposals are submitted to the Strategic Partnerships Unit in Geneva, for onward transmission to EU, DG ECHO, USAID, etc.  In addition, provide advice on grant regulations and framework agreements, as needed.

·                     Maintain a zone-wide tracking system for proposals, keeping track of all current calls for proposals, all proposals under preparation, deadlines for submission, and once proposals are submitted, expected dates of responses from partners/donors on funding decisions. In addition maintain a tracking system for all current grants from all institutional partners/donors, including information on reporting requirements and payment schedules.

·                     Work with the Senior RM Officers responsible for pledge management to ensure that all funding from institutional partners/donors is correctly entered in the funding plans for emergency appeals and development programmes, and into the pledge management system (including timeframes, dates of reports due and payments due), and if any amendments to grant timeframes are made, that these are entered into the pledge management system.

·                     On a monthly basis, together with the Zone Finance Unit, monitor the expenditure of all grants from institutional donors (EU/DG ECHO, USAID and other government funding, African Development Bank etc.), and monitor that expenditure is in compliance with grant regulations and any agreements signed, and send alerts to country/regional offices if expenditure is not on track. If there will be delays in implementation of projects, ensure that partners/donors are informed.

·                     Work closely with the Planning Monitoring Evaluation and Reporting (PMER) and Finance at country/regional/zone levels, to ensure that all reports, interim and final, are prepared on time according to contract requirements, provide quality control, and ensure that all reports are submitted on a timely basis to partners/donors (in the case of EU/DG ECHO and USAID that they are submitted through the Strategic Partnerships Unit at the Secretariat in Geneva).

·                     Follow up with regional/country offices and zone programmes, on any questions received back from partners/donors related to proposals or reports, and ensure that information requested is forwarded back to partners/donors in an efficient way.  In addition, ensure that all payments from institutional partners/donors are processed in a timely way in close cooperation with finance.

·                     Establish and maintain a system for storage for all current and new grant proposals and reports (either on the new CRM system or on SharePoint), to ensure accessibility to all the Zone Resource Mobilization Team, and all regional/country offices and zone programme managers.

·                     Provide training in grant management, including in proposal writing and reporting, to National Society and IFRC Secretariat staff, as requested by regional/country offices; provide coaching and mentoring, guidelines and checklists, and share examples of best practice in proposals and reports.

·                     Undertake additional tasks as requested by the Resource Mobilization Coordinator, Africa Zone.

Duties applicable to all staff

·                     Actively work towards the achievement of the Federation Secretariat’s goals

·                     Abide by and work in accordance with the Red Cross and Red Crescent principles

·                     Perform any other work related duties and responsibilities that may be assigned by the line manager

Position Requirements

Education

Preferred

·                     University degree in relevant field

·                     Relevant professional training courses (Red Cross/Red Crescent related, humanitarian and development sector, management)

Experience

Required 

·                     Minimum 5 years of similar professional experience

·                     Experience and proven track record in grant management (including EU and government funding)

·                     Experience/knowledge in pledge management, planning, reporting systems and financial management.

·                     Experience/knowledge in building and maintaining strategic relationships with external partners.

Preferred

·                     Red Cross Red Crescent work experience

Knowledge and Skills

Required 

·                     Strong knowledge of grant processes and guidelines

·                     Analytical skills

·                     Training and presentation skills

·                     Practical command of project management and reporting systems

·                     Excellent relationship building skills; ability to build and strengthen internal and external networks, and establish effective partnerships, with National Societies

·                     Self-supporting in computers (MS Office, Internet, excel, word etc.)

Languages

Required

·                     Fluently spoken and written English

Preferred

·                     Good command of another IFRC official language (French, Spanish or Arabic)

Competencies      

·                     Collaboration and Teamwork

·                     Creativity and Innovation

·                     Communication

·                     Judgement and Decision Making

·                     National Society and Customer Relations

·                     Building Trust

·                     Empowering Others

Submission of applications:

Applications should be submitted by email tohr.easternafrica@ifrc.org to be received not later than 13th June 2014.

Kindly note that due to the large volumes of applications received;

Only e-mail applications will be accepted

Only short listed candidates will be contacted

NGO Job Opportunities in Nairobi Kenya - World Vision

World Vision is an international Christian Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities.

The Somalia program wishes to invite applications from highly competent dynamic, self driven and results oriented candidate to fill the following vacancy in the organization.

Intern - SomRep

To learn and grow in World Vision Somalia’s internship program by providing multi-disciplinary support for the Somalia Resilience Program (SomReP) Technical Unit team in a fast-paced, team-oriented environment.

Major Responsibilities

·                     Assisting the GIS officer in development of databases and data collection tools for a variety of purposes.

·                     Assist in collection, evaluation and dissemination of programmatic information on a regular basis for analysis and reporting purposes.

·                     Assist in planning, organizing and servicing conferences, seminars and training workshops- preparing presentations and facilitating ICT needs as required.

·                     Assist in the planning, organizing and servicing conferences, seminars and training workshops.

·                     Provide research assistance in identifying suitable research institutions for Som ReP to partner with.

·                     Conduct donor research via the Internet and other means to assist SomReP team in identifying and targeting donors and funding opportunities.

·                     Update SomReP donor map and fundraising strategy documents as key milestones are met.

·                     Create diagrams, charts and simple visuals for donor presentations, proposals and other communications.

·                     Help schedule and organize quarterly SomReP donor coffees and other key presentations.

·                     Assist in maintain register of equipment and other assets financed from each SomReP donor.

·                     Assist the administrative Assistant on office administrative issues, particularly pertaining to records, payments and other key issues.

·                     Take notes at SomReP technical and steering committee meetings.

·                     Help confirm and arrange future meeting times.

·                     Assist Consortium member agencies in retrieving and confirming key information for the smooth running of SomReP programs.

·                     Assist M&E team in ensuring partners submit timely internal monitoring reports

·                     Help maintain reporting schedules for SomReP grants, staying in contact with SOs and implementing partners to ensure deadlines are clear and met by all.

·                     Format and proofread sub-recipient quarterly and bi-annual narrative reports and consolidated SomReP reports to donors.

·                     Assisting in preparing monthly and quarterly M&E reports in time for team reflection meetings

Qualifications: Education / Knowledge / Technical Skills and Experience

·                     Bachelor’s Degree in Social Sciences / Communications / Accounting / Commerce / Finance / Economics / Statistics / Administration or other areas of study.

·                     Recent graduate with at least one year of professional experience

·                     Should be Computer Literate, work well with MS Word and MS Excel and Internet research methods

·                     Highly motivated to learn and work in a high-performance environment.

·                     Willingness to tackle challenges and seek creative solutions in everyday assignments.

·                     Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written.

·                     Must be able to meet urgent and last-minute deadlines, work with grace under pressure, and function well in a high-performance team.

Design, Monitoring & Evaluation Manager - Nairobi

The DM&E Manager will develop and implement an organization-wide strategy in design, monitoring and evaluation, including quality program development and reporting.

The DM&E Manager will also provide capacity building and coaching to program staff within the 7 consortium member NGOs to help them move through the donor program/project cycle.

The DM&E will supervise SomReps DM&E Officer.

Major Responsibilities:

·                     Effective, Innovative, Strategic Leadership in DM&E

·                     Provide proactive leadership across SomRep projects for development and full coordination of all DM&E functions

·                     Develop, implement and promote SomRep’s shared M&E framework and implementation strategy

·                     Lead and train partner NGO teams in coordinating and implementing DM&E plans for all projects.

·                     Provide support and capacity building to DM&E field based staff of SomRep members

·                     Design, coordinate and implement staff training programs to build knowledge, attitudes, skills and behaviors around DM&E standards.

·                     Support Chief of Party and SomRep technical advisors for fundraising and new proposals/designs

·                     Contribute to the development of a Learning Organization in DM&E

·                     Work with QA and Knowledge Manager to implement a DM&E learning system to document, assess, share and replicate; Lessons Learned, Promising Practices, and Best practices in DM&E

·                     Lead and strengthen SomRep and WVS’s Quality Assurance Culture

·                     Identify and establish guidelines and standards for Design, Monitoring (including program implementation and reporting) and evaluation in all SomRep programming

·                     Ensure adherence to and integration of SomRep DM&E standards and practices with grants from both relief and development funding mechanisms (e.g., USAID, CIDA, DEID, AusAlD, EC, etc.)

·                     Ensure adherence to Humanitarian Standards (HAP, SPHERE etc.)

·                     Set standards for measurement of project impact and program quality.

·                     Collaborate with SomRep steering committee and SomRep Technical Unit in standard setting, material development and learning activities.

Develop and Implement training, documentation, monitoring tools and protocols for all aspects of:

·                     Concept Papers and Proposals (including log frames)

·                     Community Ownership of DM&E

·                     Data Collection, Baselines, FGD’s, Interviews etc.

·                     Monitoring Systems

Evaluations

·                     Champion staff and Community capacity Building in DM&E

·                     Develop, design and lead staff capacity building strategies for targeted assessment, training, follow-up and impact monitoring of training in all areas of DM&E

·                     Mentor, support and build the DM&E capacity of field based DME staff

·                     Design, organize and implement training of key WVS staff in design, implementation, monitoring and evaluation of projects.

Qualifications: Education/Knowledge/Technical Skills and Experience

·                     A Master’s Degree related to the science and practice of community development, program design, statistics and evaluation.

·                     Minimum three (3) years’ experience in managing people and programs in an international NGO context.

·                     Extensive experience and recognized expertise in the full range of evaluation theories, models and tools, ability to adapt, contextualized and apply appropriately all project scenarios

·                     Proven track record as a staff and community trainer and capacity building strategies and organizational development.

·                     Thorough understanding and experience in quantitative and qualitative data collection methods including comparative random sampling, questionnaire and survey design, data entry and analysis and the application of these methods to DM&E standards in key technical sectors.

·                     Experience working with a consortium programme and/or highly complex programmes with multiple stakeholders preferred

·                     High level expertise in Results-Based management, Logical Framework Analysis and Result-Based Performance Monitoring and Evaluation.

·                     Ability to link professional, academic and community based learning models.

·                     Experience in adhering to/working with HAP, SPHERE Standards and International Humanitarian and Development Standards.

·                     Full ability to communicate cross-culturally and be cross-culturally sensitive.

·                     Full computer and internet skills including MS Office for word processing and graphic presentation.

Humanitarian Emergency Affairs (HEA) - Program Officer - Nairobi

The HEA Program Officer will be expected to develop and deliver a wide range of organizational development and technical assistance including: capacity building, project and program planning, mentoring and compliance to WVS staff and LNGO/INGO partners in South Central, Puntland and Somaliland

Major Responsibilities:

Programming Support

·                     Support the HEA Manager with HEA project design and in the production of well-designed HEA and Food programming proposals that are LEAP compliant.

·                     Represent WV Somalia in various donor and coordination forums at national and field level and updating and providing programmatic information as required

·                     Participate in ensuring continuous learning through progress reviews, applied research, documentation of lessons learned and best practice for program design and frameworks related to food assistance project implementation

·                     Facilitate good understanding of the impact of WV policies on project-service delivery and operations

·                     Work closely with Program Development Unit (PDU) team to ensure WV and LNGO - partnering process for food programming is in close alignment with existing best practice partnering, especially with regards to vetting of LNGO’s, capacity/institution building, monitoring etc.

·                     Actively identify credible potential local Somali NGOs that have the potential to implement food assistance and non-food assistance programming through the sub-granting process.

·                     Regularly asses the capacity of existing and potential partners to ensure transparent and accountable program implementation, reporting and financial management of WVS funded programmes

Reporting

·                     Provide support in the preparation of consolidated progress reports: monthly, quarterly narrative progress reports and other periodic reports with analysis and recommendations to response management on LEAP alignment

·                     Regularly update information-sharing tools to facilitate internal and external information sharing tools (4Ws, Grant Matrix etc.)

Capacity Building

·                     Conduct organizational capacity assessments and training needs for local implementing partners and develop training and institutional strengthening plans to guide the capacity building process

·                     Actively identify capacity building opportunities for field teams and LNGOs

·                     Provide on-site organizational capacity building support, training and mentoring to address gaps in organizational systems and process for partners (local CBOs, NGOs and key stakeholders)

·                     Support the HEA manager in coordinating emergency responses and in logistical arrangements for deployments for local National Disaster Management (NDMT) staff.

·                     Technical backstopping for HEA manager in developing capacity for NDMT, Regional Rapid response Teams

·                     Support with updating for RDPP for Sornaliland, Puntland and South Central Somalia.

Compliance

·                     Participate in progress monitoring food of assistance projects ensuring goals and objectives are achieved and that financial and non-financial grant requirements are adhered.

·                     Monitor program implementation progress to ensure that the program is meeting humanitarian accountability standards, goals and objectives.

·                     Conducting compliance reviews for USAID; UN WFP and other donor funded aid programs ensuring compliance with other donor regulations and WV Food Assistance standards

·                     Work with the senior Commodity Accounting and Reporting Officer (CARO) in reviewing CTS, CSR and other field based reports.

·                     Responsible to the Food Assistance Manager (FAM) for follow up on the in the implementation of audit recommendations from internal and external auditors (or internal and external reviews)

·                     Responsible to the FAM for execution of audit assignments or Compliance Review Team reports as and when necessary.

·                     Discussing and presenting audit reports of our findings to Food Resources Team leader.

·                     Ensure compliance and adherence by INGO/LNGO partners to WVS sub-guarantee process and monitoring mechanisms which allow transparent and accountable implementation of projects

Qualifications: Education / Knowledge / Technical Skills and Experience

·                     Bachelor’s degree in relevant field (Development, Accounting, Social sciences, international development/International Relations)

·                     Professional technical training in humanitarian Standards (SPHERE) and specific trainings on donor requirements e.g. WFP, 62G training, GoG training etc. is desired

·                     Minimum three (3) years’ experience in Developmental Issues/Compliance Management/Auditing, Humanitarian Emergency Affairs preferably with experience in developing countries

·                     Experience in program reviews and provision of support to WFP or any UN Partners (or direct undertaking of implementation through partners) is an added advantage.

·                     Self-guided, strong organizational and planning skills

·                     Good written, oral communication in English. Somali language is an added advantage

Able to work in a cross-cultural environment with a multi-national staff.

This position will be Nairobi based with frequent travel to South Central, Somaliland and Puntland.

Interested and qualified candidates should submit their detailed CV’S together with names and addresses of three referees to the email address below clearly indicating ‘HEA - Program Officer’ on the e-mail subject.

All applications should be received by June 18, 2014.

Only shortlisted candidates will be contacted.

People and Culture Manager

World Vision International - Somalia Program

Email: recruitsomo@wvi.org