A PROCUREMENT AND LOGISTIC JOB IN KENYA - CONCERN WORLD WIDE

Procurement and Logistics Kenya NGO Jobs.
Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Applications are invited from suitably qualified and experienced Kenyan nationals for the following positions.


Job Title: Logistics & Procurement Officer

Location: Nairobi
Reporting To: Logistics & Transport Manager
Liaises With: Field offices, South Sudan and Somalia programme offices


Job Summary:


The Logistics & Procurement Officer is responsible for ensuring that goods required are purchased in the most timely and cost-effective manner, with due regard to quality and that accountability and transparency are maintained at all times. The incumbent must strive to ensure value for money at all times.


Main Duties and Responsibilities:


* Adhere to Concern’s Procurement Policy and Procedures based on best value for money in price, quality, quantity, delivery time, etc. Actively engage in purchase of goods/ service for Concern programmes, Concern offices, Concern vehicles and Concern residences as requested.
* Ensure that quote requests have proper specifications for all goods and services being sought, that quote requests are sent in a timely manner to all relevant suppliers/service providers, that all potential suppliers queries are answered promptly and comprehensively and that quotes received are properly filed. Prepare draft tender documents as required in line with purchasing policy.
* Prepare Quote Evaluation Forms for the supplies/services on the basis of quotes received from suppliers and present the same to the purchasing committee and budget holder for purchasing approval.
* Following requisite approval, process Purchase Orders and ensure these are provided to the selected suppliers. Ensure that awarded suppliers meet agreed delivery time; that goods specifications are fully met and that goods are received in full by the Data and Stores Officer.
* Maintain all relevant documentation in relation to the above and hand over the same to the Data and Stores Officer upon completion of delivery.
* Work hand in hand with the Data and Stores Officer over documentation, status of various orders, receipt/ delivery of goods and storage.
* Assist procurement committee to undertake supplier appraisal and vendor rating and make recommendations to the Line Manager.
* Keep up to date on changing technical specifications for various project items and maintain close liaison with suppliers on new products/ design change in the market.
* Recommend potential suppliers of common project goods and services being sought to purchasing committed for consideration.
* Maintain a high level of integrity and good negotiation skills when dealing with suppliers.
* Perform any other duties that maybe assigned by Line Manager.


Essential Requirements:


* Secondary School Certificate
* Certificate or Diploma in purchasing and supplies from a recognised institution
* Excellent communication skills.
* Excellent analytical skills.
* Strong negotiation skills.
* Commitment and sympathetic to Concern’s goal, values and principles
* Knowledge of computers: word processing, excel and database management packages.


Experience


At least five (5) years work experience in a similar position with UN, International NGO or Fast Moving Consumable Goods Company.


Job Title: Logistician

Location: Kisumu
Reports To: rea Coordinator – Kisumu
Liaises With:
* Logistics & Transport Manager, Nairobi
* Partner Organisations
* Project Officers/Programme Managers
Job Location: Kisumu, with frequent travel to field stations


Job Summary:


Responsible to the Area Coordinator; S/he will develop Program Support Systems that ensure effective implementation of the Nyanza Regional programmes. The incumbent will work closely with the Logistics & Transport Manager in Nairobi to ensure smooth coordination of the logistics function.


Specific duties will include the following:


Logistical and administrative support to Nyanza program:
* Ensure adherence to Concerns policies and procedures in Nyanza.
* Assist with logistics by undertaking vendor audit, supplies appraisal and ensure they conform to Concern Worldwide standards.
* Ensure that ‘School Improvement Grants’ project is provided with all logistical support to undertake implementation.
* Maintain records of the office procured items and asset list
* Supervise transport activities at the programme level
* Ensure office equipment is properly maintained and in good working order at all times.
* Act as the focal point for logistics, human resources, administration, security and IT requirements in Nyanza Programme.


Capacity building of partners


* Conduct assessment of partners and the programmes to ensure proper procurement systems are in place.
* Build the capacity of partners on all aspects of logistics e.g procurement systems, stores management and monitoring systems.


Programmes Support


* Set up efficient systems and coordinate the day to day running of the office through support staff.
* Ensure that routine support services like telephones, fax, transport, accommodation are provided at a quality standard.
* Review and set up internal office procurement procedures for stores and services as per Concern standards.
* Assist Programme staff in organizing workshops, meetings, etc.
* Security Focal Person responsible for overall security of concern staff, property and assets


Essential Requirements:


* Degree or equivalent
* Diploma in Logistics
* Experience in office Administration or related discipline
* Excellent organisational and communication skills
* Strong computer skills
* Commitment to working in a multicultural and gender sensitive environment
* Radio operation skills and driving licence is an advantage.
* He/she should have at least 3 years experience in a similar position, with an INGO, with a strong background in logistics.
Interested candidates, who meet the above requirements, should apply by sending a CV and a covering address to: –


The Human Resource Manager,
Concern Worldwide,
P.O. Box 13850-00800,
Nairobi, to the following email address: nairobi.hr@concern.net
The closing date for application is 30 April 2010.
Each application should include three referees, at least two of which can validate field and technical expertise. Telephone contacts must be submitted with the application.
Only short-listed candidates will be contacted for interview