KEPSA Kenya Youth Empowerment Project (KYEP) Career Opportunities

1. Training Officer
2. Internship Officer
3. Internal Audit Officer
4. Accounts Administrative Assistant

The Kenya Private Sector Alliance (KEPSA), the apex body for the private sector in Kenya, has been tasked with the management of Component 2 of the Kenya Youth Empowerment Project (KYEP).

The KYEP, providing private sector internships and work experience to youth of 15 – 29 years of age will run from 2010 to 2014, and is supported by the Office of the Prime Minister; Ministry of Youth Affairs and Sports, and the World Bank. KEPSA is seeking to appoint four key staff to implement this project, initially on two-year contracts.

Training Officer

Reporting to the Project Director, the Training Officer will be responsible for all aspects regarding the provision of training (both third-party technical training and training provided in the workplace environment) within Component 2 of the Kenya Youth Empowerment Project.

Duties and Responsibilities:

* Participate in the development of the Training Needs Assessment and subsequent training modules
* Develop the Expressions Of Interest (EOI) and evaluate responses
* Develop the Terms of Reference (ToR) for the Request For Proposal (RFP)
* Prepare RFP documentation for the selection of training service providers
* Participate in the Bid Committee and prepare tender evaluation reports for review by the World Bank
* Draft contracts for the third party training providers in conjunction with the procurement specialist
* Manage the contracts of the technical training providers and organise payments in collaboration with financial management staff
* Evaluate the quality and content of the training provided and provide feedback to the KYEP Project Director
* Monitor the training provided in the workplace in conjunction with the Internship Officer
* Develop a Management Information System (MIS) to monitor all training aspects within the pilot project
* Act as a point of contact for 0PM; MoYAS; KEPSA and the media on all training aspects

Minimum Job Requirements:

* University degree in Education; Social Sciences or Business related field
* At least eight (8) years experience in the provision and evaluation of training
* Proficiency in written and spoken English
* Good command of Computer Programs and Applications

Internship Officer

Reporting to the Project Director, the Internship Officer will be responsible for all aspects regarding interns and employers within Component 2 of the Kenya Youth Empowerment Project (KYEP): including the selection, placement, monitoring and evaluation, and conclusion processes, as well as the recruitment of employers to provide internships.

Duties and Responsibilities:

* Lead the process of recruitment of youth and employers for Component 2 of the KYEP
* Develop materials to build awareness of the internship program
* Prepare an application form and process for receipt, in conjunction with the M&E specialist, that will provide a sound basis for selection of youth according to the criteria identified within the project
* Evaluate applications received and prepare those meeting the selection criteria for the subsequent audited random selection process
* Notify successful interns, and inform them of the next steps vis-avis the training placement
* Assess interns during the life-skills module; and lead the matching process of interns to employers at the conclusion of this module
* Monitor interns during the internship period and provide support to interns and employers as needed
* Participate in the development of evaluation mechanisms, in conjunction with the M&E Officer, for both interns and employers
* Develop a management information system to capture data on the interns within the pilot project, then populate and maintain accordingly
* Act as a point of contact for OPM; MoYAS; KEPSA and the media on all aspects relating to the interns

Minimum Job Requirements:

* University Degree in HR; Education; Social Sciences or a Business-related field
* At least eight (8) years experience in Human Resources
* Proficiency in written and spoken English
* Good command of Computer Programs and Applications
* Excellent leadership skills

Internal Audit Officer

Reporting to the Project Director, the Internal Audit Officer will be responsible for internal audit management within the Project.

Duties and Responsibilities:

* Reviewing and appraising the openness and transparency: soundness: accuracy: application of accounting; administrative, and other operating controls; while promoting effective control at reasonable cost;
* Ascertaining the extent and compliance with established operational manuals, plans and procedures of the Project;
* Ascertaining the reliability of management data developed within the organization;
* Ensuring all Project assets are accounted for and safeguarded from losses and abuse of all kinds;
* Conducting routine checks on systems, operations and various tasks in the Project; and the submitting of resultant reports i.e. random checks on Petty Cash, Bank and Cash Reconciliations, Insurance & Indemnities; and Audits;
* Follow ups on recommended changes and effecting of the recommended changes;
* Evaluating the economy and efficiency with which resources are employed, and recommending improvements to operational procedures;
* Monitoring of all intern selection processes, and activities to ensure transparency and compliance to established expectations;
* Ensure that the training program is achieving set results within the prescribed time lines;
* Ensure that trainers and employers are delivering on their obligations, and that relevant documentation is readily available;
* Conduct spot checks, in conjunction with the Training and Internship Officers, to ensure there are no fraudulent activities within the project.

Minimum Job Requirements:

* University degree in Accounting
* At least five (5) years experience in Audit/Internal Audit
* Proficiency in written and spoken English
* Good command of Computer Programs and Applications

Accounts Administrative Assistant

Reporting to the Project Accountant, the Accounts Administrative Assistant will be responsible for providing the day-to-day accounting and financial management functions

Duties and Responsibilities:

* Monitoring accounts data;
* Maintaining and keeping up-to-date the Project’s accounts, including the general ledger and analysis and petty cash books, and the computerized accounting system;
* Petty cash management;
* The timely payment of stipends; staff salaries and payments to consultants;
* Safekeeping and updating all financial and staff records, including personal particulars, pay rates, leave entitlements and sick leave;
* Prepare and submit monthly statutory returns;
* Reconciliation of the Project Accounts, and the timely preparation of all routine financial statements and Statements of Expenditures and Withdrawal Applications for submission to KEPSA; OPM; MoYAS and the World Bank;
* Assisting the Project Accountant/Procurement Officer with the preparation of PMU budgets for annual work plans and budgets.

Minimum Job Requirements:

* University degree in Business Management, Finance or Accounting
* At least three (3) years experience in financial management
* Proficiency in written and spoken English
* Good command of Computer Programs and Applications

Interested candidates who meet the requirements above are requested to submit their detailed CVs along with a letter
motivating their interest in the position to the following address, indicating the post they are interested in; and providing details of current remuneration, and the names and addresses of at least three (3) referees, not later than Friday, 30 July, 2010.

Please consider your application to be unsuccessful if you have not been contacted within three weeks of the closing date.

Procurement Officer
Kenya Private Sector Alliance
P.O Box 3556 – 00100, Nairobi
Or Email: kyep@kepsa.or.ke