UNFPA Kenya Country Office (KCO) Job Vacancies

Operations Manager
National Project Professional Personnel (NPPP) – RH/HIV & AIDS
National Project Professional Personnel (NPPP) – HIV Prevention/Vulnerable Populations

UNFPA is pleased to announce the following positions in its Kenya Country Office (KCO).

The positions are open to interested Kenyan nationals who should submit their applications to the undersigned address by 27 August, 2010. Candidates can also submit their applications by e-mail before the deadline.

Only short-listed candidates for the advertised positions will be contacted.

UNFPA reserves the right to support at the indicated or lower level.

Post Title: Operations Manager
Duty Station: Nairobi, Kenya
Category: ICS-10/NOC
Duration of Appointment: One year, renewable subject to need, availability of funds and satisfactory performance
Organisational Unit: UNFPA Kenya Country Office

Ref: VA/FPA/KEN/01/2010

Background

The Operations Manager will report directly to the Representative or the Deputy Representative of the UNFPA Kenya Country Office. The Operations Manager provides leadership and advice on all aspects of office management and operations. The Operations Manager supervises a number of staff involved in finance, budget, human resource management and general administration.

Job Purpose

The Operations Manager role is to ensure a fully accountable, smoothly functioning, well-managed and results-oriented Country Office and to facilitate programme implementation and delivery by providing for the operational needs of programmes and projects.

Duties and Responsibilities
Assesses and anticipates operational and staffing requirements for the implementation of the country programme and its component projects by participating in design and review meetings and assessing managerial and operational capacities of executing agencies.
Supports the achievement of programme and project results facilitating operational aspects of project inputs under national execution in terms of personnel, sub-contracts, equipment, fellowships, study tours and other project related events.
Ensures the strategic and efficient management of office and programme financial resources through planning and tracking of available resources exercising appropriate ‘financial control and ensuring corporate financial policies are met and reporting structures established and maintained.
Seeks advice from headquarters when deviations from rules and regulations may be required and proposes alternative solutions to meet office and programme objectives.
Ensures optimal staffing of office and projects through timely provision and training of human resources applying best practice HR tools and mechanisms and advising on appropriate contract modalities.
Advises on HR policies and benefits and implements and monitors corporate HR- policies and systems including performance management.
Oversees the implementation of corporate systems and applications in support of finance and human resource management and country office operations and ensures training of staff and project personnel.
Promotes network relationships for accessing and sharing knowledge and ensures a continuous and accurate/up-dated flow of information between the Country Office and headquarters.
Ensures timely provision of goods and services for office and projects by managing the procurement process, recommending best approach and contracting modalities, evaluating cost effectiveness and providing support in negotiating agreements. Oversees management of UNFPA assets and facilities.
Ensures that UNFPA’s interests are considered in common system activities relating to common services and premises, cost recovery, cost-sharing arrangements, privileges and immunities, entitlement and salary surveys, security etc. by participating actively in inter-agency meetings and working groups.

Required Competencies
The necessary business acumen
Experience in the implementation of modern management systems
A strongly client oriented attitude
Integrity, commitment and respect for diversity
Skills to manage relationships, communicate and develop people
An ability for analytical and strategic thinking and results orientation

Qualifications
Master’s degree in business administration, public administration, finance, information technology, economics or related field. Minimum 5 years of professional experience in administration, HR management, finance or office management in the private or public sector.
Thorough knowledge of the United Nations Staff Rules and
Regulations, human resource management policies, financial rules and regulations and procurement is desirable.
Strong writing and oral communication skills.
Strong analytical and leadership skills.
Proficiency in word processing and other computerized applications.
Fluency in English language.

Post Title: National Project Professional Personnel (NPPP) – RH/HIV & AIDS
Duty Station: Nairobi, Kenya
Category: SB4
Duration of Appointment: One year, renewable subject to need, availability of funds and satisfactory performance

Ref: VA/FPA/KEN/02/2010

Job Purpose

Under the supervision of the UNFPA Assistant Representative (RH), the NPPP substantively contributes to the effective management of UNFPA activities in the areas of reproductive health/rights and gender.

He/she works with the heads of the Division of Reproductive Health (DRH) and the National HIV/AIDS and STD Control Programme (NASCOP) under the Ministry of Public Health and Sanitation, the National HIV/AIDS Control Council (NACC) under the Ministry of Special Programme, the Ministry of Youth Affairs and Sports (MOYS) and enlisted Non-Governmental Organizations and reports directly to UNFPA.

He/She is expected to analyzes and assesses relevant technical, political, social and economic trends and provides substantive inputs and feedback to SRH/HIV/AIDS programme formulation and evaluation.

Duties and Responsibilities
Provide technical and logistic support to the referenced ministries and Non-Governmental Organizations in coordination, implementation, monitoring and supervision of reproductive health project activities in the supported districts and during humanitarian response and work closely with other Development Partners in Health;
Coordinating UNFPA support to the referenced ministries and Non-Governmental Organizations in the implementation of integrated and quality reproductive health activities;
Prepare and submit programme and financial analysis and reports on the implementation of the project, requests for funds, an ensuring the implementing partners adherent to UNFPA requirement and procedures;
Participate in the formulation of various Reproductive Health program documents for the referenced ministries and Non-Governmental Organizations;
Facilitate and ensure regular monitoring, supervision and continuous internal evaluation of project activities;
Facilitate procurement of RH commodities, project equipment, vehicles, and training materials and ensuring their appropriate and effective use;
Liaising with UNFPA Country Office and the referenced implanting partners to ensure timely submission of work-plans and budgets, reports and other relevant documents, release of project funds and effective implementation of the project activities;
Collaborate with other institutions and organizations in the sharing of experiences and lessons learned;
Guides and works together with Officer of implanting partners’ assigned to the UNFPA programme;
Participate in advocacy and resource mobilization efforts of the Country Office;
Helps create and document knowledge about current and emerging trends in RH/HIV&AIDS and gender issues, by analyzing programmes, projects, strategies, approaches and ongoing experience for lessons learned, best practices, and shares with management for use in knowledge sharing and planning future strategies.

Required Competencies
The ability for advocacy and advancing a policy oriented agenda
A track record in innovation and marketing of new approaches
Integrity, commitment and respect for diversity
Skills to manage relationships, communicate and develop people
An ability for analytical and strategic thinking and results orientation

Qualifications
Successful candidates must have a master’s degree in Public Health and/or other related field.
We expect professional experience of 3 to 5 years, preferably in programme/project management in the public or private sector.
Candidates are expected to be fluent in English Language and proficient in current office software applications.

Post Title: National Project Professional Personnel (NPPP) – HIV Prevention/Vulnerable Populations
Duty Station: Nairobi, Kenya
Category: SB4
Duration of Appointment: One year, renewable subject to need, availability of funds and satisfactory performance

Ref: VA/FPA/KEN/03/2010

Job Purpose
NACC has identified a number of vulnerable groups who need special targeting to reduce their vulnerability to HIV/AIDS. These groups include People Living with HIV/AIDS (PLWHAS), Pastoralists, Men having Sex with Men (MSM), Sex Workers (CSWs), People with Disabilities (PWDs) and Intravenous Drug Users (IDUs).
In order to have a well-coordinated implementation of the national response, NACC will strengthen Networks to design effective programmes targeting these special groups.
NACC wishes to engage an Officer to coordinate the activities of Networks with a view to mobilizing them to reach out to the special and vulnerable groups.
The Officer will be reporting to Head; Stakeholders Coordination (who will be the immediate supervisor).

Duties and Responsibilities
Developing inventory of all HIV/AIDS Networks (Umbrella organizations implementing HIV/AIDS activities).
Updating on a regular basis databases for the HIV/AIDS Networks. Conducting a situation analysis on the status of HIV/AIDS Networks with a view to establishing their strengths, weaknesses, opportunities and threats.
Assisting the various networks to develop their constitutions (where such constitutions do not exist) or to review the constitutions (where such constitutions exist) to make them more applicable.
Participating in the dissemination of constitutions, strategic plans and workplans for various networks.
Assisting networks in decentralizing their structures at provincial, district and constituency levels.
Guiding special groups (MSM, IDU’s and Commercial sex workers) to establish networks where such networks do not exist.
Assisting the networks to develop their strategic plans and action plans based on the strategic Plan
Organizing regular networking meetings for the umbrella organizations to discuss implementation of KNASP 2005/6-2009/ 10.
Providing technical backstopping to the networks in the area of proposal and workplan development for resource mobilization.
Receiving and analyzing reports from the various networks.
Promoting teamwork and partnership building among the various networks in the country and between them and public and private sectors.
Developing quarterly and annual workplans and ensure their timely implementation.
Performing any other duties as may be assigned by the Director, Deputy Director Coordination and Support, Head of Stakeholders Coordination and UNFPA.

Required Competencies
The ability for advocacy and advancing a policy oriented agenda
A track record in innovation and marketing of new approaches
Integrity, commitment and respect for diversity
Skills to manage relationships, communicate and develop people
An ability for analytical and strategic thinking and results orientation

Qualifications
Successful candidates must have a master’s degree in Public Health and/or other related field.
We expect professional experience of 3 to 5 years, preferably in programme/project management in the public or private sector.
Candidates are expected to be fluent in English Language and proficient in current office software applications.

Applications with a current CV should be addressed to:

The UNFPA Representative
UN Complex Gigiri, Block Q, Room 205
P.O. Box 30218, 00100
Nairobi,

Or Email address: recruit.unfpa@gmail.com

“UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for-diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.”