Personal Assistant to the CEO job in Kenya

Our Client a leading company in In-house Printing and Corporate indentity is seeking to recruit an individual to fill the position of Personal Assistant to the CEO.The Job Description is as below:

DUTIES.

1.All related clerical Duties including Typing, Filing, Public Relations and Customer Service.

2. Management of petty cash disbursement and reconciliation, ensure that all disbursed funds are accounted for with all supporting documents and reconciled. Ensure that all vehicles are fueled, funds are availed for messengers and any other purchase required in time.

3. Provide assistance to Senior Management in whichever way that may fall within their jurisdiction such as typing letters, quotations etc.

4. Assist in overall day-to-day management of the Reception/Front Office area and ensuring that it is organized and clean to depict a positive picture and perception about Capital Colours as a corporate.

5. Assist in receiving and screening visitors & telephone calls discreetly, ensuring that all messages are passed on to the respective persons and that all communications modes are in good working order including but not limited to telephones, fax, e-mail etc.

6. Assist in receiving incoming mail and re-routing it accordingly as well as receiving and responding to general e-mails and ensuring that all e-mails that are received get attention from the recipients within the stipulated period and time frame.

7. Assist to maintain directories of all clients and suppliers, ensuring that communication between us and the clients as well as the suppliers is mutual and responsive to company needs and focus.

8. Assist in booking and confirming appointments, handling of all travel and organizational arrangements for external travel and ensuring that all documents are handled confidentially and safely.

9. Assist in handling routine correspondence, internal and external which include mails and quotations, doing quotations to clients and maintaining a register as well as a summary on a week to week basis of all the quotation sent out to clients and their responses.

10. Assist in maintaining a data base of all our clients, their contact details and their physical addresses to enable easy and quick access to information.

11. Assist to receive and respond to enquiries from the public about the company and sister companies or any other information that may be necessary or of advantage to the company's operations.

12. Assist in doing research and obtaining information from the Internet, sending of E-mails, faxes and Photocopying.

13. Assist in organizing travel arrangements (through travel agent) all travel logistics. These expenditures must be directly approved by the company directors.

14. Carry out any other duties that the Administrator and / or the Transport Manager may see fit It is a requirement that NO driver shall handle company vehicles under the influence of alcohol or drugs of any nature unless authorized

QUALIFICATIONS

Must be a graduate and be between the ages of 25 & 30.

She / He should have experience in a similar position.
Must be excellent in administrative duties including good typing speeds, attention to detail, and have a passion for their work.
FUNCTIONAL CAPABILITIES:
• Good organizational and customer relations skills
• Smart, fluent, outgoing and effective communication skills
• Courteous, clean and organized
• Good telephone mannerism
• People interaction and inter personal skills
• Possess very strong interpersonal skills, team spirit and self drive
• Highly motivated and enthusiastic
If you believe you meet the above relevant qualifications and you are capable of handling the challenges and privileges of the job please send you cv to:info@kanyajobsconnection.com on or before 7th December 2010