Administrative Secretary Job Vacancy - Kenya Episcopal Conference- Catholic Secretariat

The Kenya Episcopal Conference - Catholic Secretariat wishes to announce the following vacancy:

Administrative Secretary

Responsibilities

* Type and handle official documents (mails, reports, correspondence, memos, etc)
* File and photocopy documents for the commission
* Handle office petty cash for the commission
* Organize for meetings and take minutes at meetings of commissions
* Follow up on actionable items specified in the minutes
* Maintain the schedule of engagements and itineraries of the National Executive Secretaries/HODS and other officers and the calendar of events of the Commission or department
* Support in arrangement for workshops and provide secretarial support at the workshops
* Maintain an up-to-date mailing list of existing and potential contacts
* Keep the office organized and ensure maximum care and security of office equipment and facilities
* Treat all confidential information and documents with utmost sense of responsibility
* Receive phone calls and take messages for the respective owners
* Receive visitors who come to the respective commissions
* Provide information required to callers or visitors of the commissions/department
* Guide the visitors/ to the officer(s) to be seen
* Take and relay messages immediately to the owner(s)
* Coordinate with all commissions/departments staff to ensure information flow
* Ensure knowledge of staff movements in and out of the office
* Tidy and maintain the reception area
* General administrative and clerical support

Qualifications

* Diploma in relevant field
* Must demonstrate high level of initiative , honesty, dynamic strategic thinking
* Must have good interpersonal skills
* A person of attested integrity
* University Degree will be an added advantage
* Able to work with minimal supervision

Performance Indicators

* Extent of carrying out duties and responsibility in 1 above.

Personal Traits

* Must be a committed Catholic, with good recommendation from own parish priest

An equal opportunity shall be given to both genders and our recruitment procedures shall be followed.

Applications should be addressed to:-

Secretary General
Kenya Episcopal Conference-Catholic Secretariat
P.O Box 13475-00800
Nairobi.

Applications must reach us on or before 4th March 2011