PA / Administrator Job in Kenya

Job Title: PA / Administrator
 

Reports to: Regional Manager, East Africa
 

Supervises: Drivers, Cleaners, and Maintenance staff.
 

Interacts with:
 

Internal:

• Regional Manager
• Executive Management
• Staff in company’s subsidiaries

External:

• Peers in other organisations
• Consultants, Suppliers and Agencies

Job Purpose: To provide efficient and effective Secretarial and Administrative support to the Regional Manager (RM) and others in the in Nairobi office.

Responsibilities and Key Objectives:   

COO PA Duties: Assisting with keeping the diary of the Regional Manager, keeping and processing his expenses, co-ordination of daily administrative requirements including travel both domestic and international.
 

Meeting Coordination: Coordination of various internal & external project meetings and conference calls, creation and distribution of pertinent documentation and reporting relevant minutes.
 

Filing and Document Management: Filing of Technical and non technical documents and correspondence in cooperation with current system and staff. Keep track of current projects and subjects as directed by the Regional Manager.
 

Administration:  

• Creation of various forms of documentation related to the project i.e. reports, schedules, minutes, presentations, process diagrams etc. 
• To work with accounts and contracts with regards to SOs and POs raised by the Regional Manager. Deal with Petty cash expenditure. 
• Coordinate the vehicle and driver of the Regional Manager and look after any administrative issues concerning the property of the Regional Manager.

Reporting: Co-ordination, assimilation of information and production of scheduled reports.
 

Joint Duties: To work closely with the PA/Secretary/Office Manager of the Country Manager. 

These positions are interchangeable and each position will cover for the other during times of absence.
 

Maintenance: Responsible for identifying maintenance issues for company property and ensuring that maintenance is carried out.
 

Action Items: To work as directed by the Regional Manager on all matters relating to his responsibilities and daily routine.

Email: priscilla.nakiranda@kimberly-ryan.net