Wednesday, January 23, 2013

Talinda East Africa Office Administrator Job in Kenya

Talinda East Africa, a Kenyan medium sized value added reseller of VoIP, IP PBX, Wi-Fi and SBC solutions are recruiting an Office Administrator. 
Reporting to the General Manager, the position serves to effectively manage the office operations and accounting. 
Core responsibilities: 
A. General Office Administration 
  • Ensure procedures are followed in procurement of all materials and services. 
  • Assist with HR, filing, letters, HR calendar of events, leave administration and pay slip management.
  • Ensure all sales leads collected are entered in-to the Lead database correctly and all customer contacts are recorded on the customer database. 
  • Ensure all bid documents are collected, completed and delivered on time by the relevant sales staff. 
  • Stock, Office equipment and furniture management and maintenance. 
  • Manage the office reception area; receiving and transferring incoming calls, Welcoming visitors, preparing office refreshments and ensuring the office is clean and tidy at all times. 
  • B. Accounting 
  •  Entry of sales invoices and expense receipts to the accounting software (QuickBooks) and proper manual filing of all documents. 
  • Petty cash management
  • General ledger maintenance 
  • Preparation of monthly Financial Management Reports(Profit and Loss Statement, Balance sheet, Accounts Receivables Report and Accounts Payable Report)
  • Calculation of monthly VAT liability, completion and submission of VAT returns 
  • Bank Reconciliation 
  • Monthly Payroll Administration 
  • Accurate Government and local tax calculations(NHIF,NSSF,PAYE,HELB) 
  • Give advice on internal control systems to facilitate proper cash management and ensure all statutory deductions are submitted on time every accounting period. 
  • Follow-up on all receivables, deliver invoices/statements on time and collect payment 
Suitable candidates MUST have the following minimum qualifications:
  • A minimum of CPA II with a Diploma/Degree from a recognized Institution. 
  • Demonstrated working knowledge of QuickBooks, Microsoft office packages particularly Excel 
  • Good oral and written communication skills. 
  • Ability to work under pressure and meet strict deadlines. 
  • Good interpersonal skills and ability to communicate at all levels
  • Good planning and organizational skills
  • Immediate availability 
Interested and suitably qualified candidates should send their detailed cover letter and CV indicating their current remuneration to so as to reach on or before 25th January 2013. 
Only short listed candidates will be contacted.