Multilingual Receptionist Job in Kenya - African Technology Policy Studies Network (ATPS)

The African Technology Policy Studies Network (ATPS) is a leading regional multi-disciplinary network of researchers, practitioners and policy makers that promotes science, technology and innovation (STI) policy research, dialogue and practice, for African Development.

Its mission is to improve the quality of science, technology, and innovation research, policy and practice for sustainable development in Africa.

Working primarily through National Chapters in at least 25 African countries, ATPS supports science, technology and innovation capacity building for African development through knowledge generation; knowledge brokerage; knowledge dissemination & outreach; and knowledge valorisation.

Its research and training efforts focuses on building a culture of innovation to address topical and emerging development challenges in the continent including climate change, health care delivery, integrated management of environmental infrastructure including land, water, and biodiversity, etc for sustainable ecosystem services, community livelihoods, and poverty alleviation.

ATPS also support thematic and facilitative programs to broker the socialization of science and technologies in Africa through democratic governance of knowledge and technology sharing and the up scaling and down scaling of indigenous and emerging technologies (biotechnology, ICTs, nanotechnologies, etc) to facilitate equitable partnerships within the continent and beyond.

For more details about ATPS, please visit our website at www.atpsnet.org.

ATPS is seeking to recruit a dynamic individual to fill the position of Multilingual Receptionist to be based at its Secretariat in Nairobi, Kenya.

Reporting to the Finance and Administration Manager, he/she will be responsible for operating and managing the Secretariat’s telephone switchboard.

Major responsibilities will include the following;

* Operate and manage the Secretariat’s telephone switchboard, telex/fax machine;
* Manage incoming and outgoing communication and correspondence, in all cases ensuring security from loss or damage and, where required, maintaining confidentiality;
* Front desk support and assist visitors on arrival and direct them to relevant offices;
* Operate the automated main door closure and opening for visitors and other staff;
* Maintaining internal directory, correspondence and documentation;
* Coordinating package shipping and incoming mail deliveries;
* Maintaining telephone calls register on daily basis;
* Operate office equipments such as photocopier, fax ,etc ;
* Undertake such other related duties as are assigned by the Finance & Administration Manager.

Required skills and qualifications

* A degree in secretarial studies or business administration with two years related experience;
* Professional qualifications in phone etiquette and telephone operations;
* Excellent interpersonal and communication skills;
* Multilingual skills required. Excellent knowledge of French and English language are basic requirements;
* Attention to detail, quality and deadlines;
* Excellent computer skills in MS Office Suite including good typing and word processing skills;

The vacancy is expected to be filled by 15 January 2011 but will be left open until a suitable candidate is found. A competitive salary and benefits package will be offered to the successful applicant.

The initial contract period will be for one year, renewable based on performance.

Qualified candidates should send a detailed letter of interest and curriculum vitae to hr@atpsnet.org, no later than 15 Dec 2010.

The Executive Director
African Technology Policy Studies Network (ATPS)
3rd Floor, The Chancery Building, Valley Road
P.O. Box 10081 00100 GPO, Nairobi, Kenya