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Thursday, August 23, 2012

ACDI / VOCA Finance and Office Manager Job in Garissa, Kenya

For over 45 years and in 146 countries, ACDI/VOCA has empowered people in developing and transitional nations to succeed in the global economy. Based in Washington, D.C., ACDI/VOCA is a nonprofit international development organization that delivers technical and management assistance in agribusiness, financial services, enterprise development, community development and food security in order to promote broad-based economic growth and vibrant civil society. ACDI/VOCA currently has approximately 97 projects in 38 countries and revenues of over $140 million.

Finance and Office Manager, Garissa, Kenya.  We are currently seeking a Finance and Office Manager for the Resilience and Economic Growth in the Arid Lands-Accelerated Growth (REGAL-AG) project, funded by USAID.  This project will identify, integrate and sustain humanitarian investments that prove to be effective in sustainably increasing resilience and reducing the need for recurrent humanitarian assistance, and to build on these investments to accelerate sustainable economic growth. 
The goal of REGAL-AG is to foster an inclusive livestock value chain that increases pastoralists’ resilience and stimulates economic growth in several Kenyan counties and beyond.  
The primary REGAL-AG office will be based in Nairobi, with an office in each of the target operational regions, Marsabit and Garissa. The Regional Finance and Office Manager will handle all aspects of the administration, operations and financial management of the regional office in Garissa.

Responsibilities:
  • Ensure that administrative, operations and procurement functions of Garissa office are in compliance with ACDI/VOCA’s Employee Personnel Manual (EPM), Procurement Manual, USAID rules and regulations, and applicable Kenyan law; prepare required documentation
  • Address general mail deliveries for the Garissa office, including invoices, requests for information, etc.
  • Monitor office equipment and maintain supply levels, submit supply order requests as needed
  • Act as liaison to outside vendors
  • Assist with setup for new staff members to ensure smooth orientation
  • Ensure kitchen area is cleanly maintained and stocked
  • Ensure efficient maintenance of office assets, equipment, facilities, IT, security, etc.
  • Ensure efficient organization and execution of events, conferences, workshops, large general meetings in Garissa
  • Supervise the driver and any temporary or contract workers such as cleaners, security guards, maintenance workers, etc.
  • Monitor and record staff attendance times and dates for Garissa office – inform the Office and Logistics Manager of staff leave (annual and sick) and ensure that prior approval as needed
  • Maintain organized and accurate records  including the submission of payment requests for general invoices, payments, and expense reports
  • Maintain adequate Petty Cash for Garissa office, notifying Office and Logistics Manager   as needed if additional funds are required
  • Perform cash counts on a daily basis and report the end day balance to Finance Manager.Enter all cash transactions in cash book on a daily basis
  • Maintain and/or prepare receipts of items purchased and provide office asset information to the Office and Logistics Manager for entering into the electronic inventory system
Qualifications:
  • Minimum of bachelor’s degree in management or related field is required
  • Minimum of 5 years of experience in managing office operations and demonstrated    understanding of and experience with USAID policy and procedures
  • Strong oral and written communication skills is required
  • Good problem solver, self-starter, creative and innovative, good communication, leadership and reporting skills required
To be considered for this recruitment, please e-mail your resume to REGALAG@joinav.org.  
Please include the position title in the subject line. 
 No phone calls please.  
Only finalists contacted.  
Women and minorities encouraged to apply.  
EOE.  
Please apply by close of business, August 30, 2012.