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Wednesday, August 8, 2012

Coffee Board of Kenya Jobs: ICT Assistant, Legal Officer, Accountant, Personal Secretary and Procurement Officer

The Coffee Board of Kenya (CBK) is a State Corporation established under the Coffee Act No. 9 of 2001.

The Board is a non- Profit, Regulatory & Service oriented, Corporate body under the Ministry of Agriculture & is charged with the responsibility of promoting competitiveness in the Coffee Industry, Production, Processing and Branding of Kenyan Coffee and generally to regulate the Coffee Industry in the Public interest.
 
The Board wishes to fill the following vacant positions with dynamic, result- oriented and self driven individuals:
 
1. Information Communication & Technology (ICT) Assistant
 
Scale CBK 7 
Ref. CBK/ICT/01/08/2012
 
a.) Duties & Responsibilities
 
This is a one (1) year renewable contract. 
Reporting to the ICT Officer 1, the ICT Assistant shall be responsible for:
 
1) Data entry
 
2) Technical support to users
 
3) Minor repairs & Maintenance of computer hardware and software
 
4) Recording all raw data files
 
5) Training of Users
 
6) Any other relevant duties as assigned from time to time
 
(b) Requirements for Appointment
 
(i) Diploma in computer science/ IT or equivalent
 
(ii) Certified CompTIA Network+ or equivalent
 
(iii) Two (2) years relevant working experience
 
(iv) Skills or experience in a networked environment & use of statistical applications such as SPSS or Statistica etc.
 
(v) Good understanding of data management
 
(vi) Be fluent in English and Kiswahili
 
2. Legal Officer
Scale CBK 9 
Ref. CBK/LO/02/08/2012
 
a.) Duties and Responsibilities
 
This is a one (1) year renewable contract. 
Reporting to the Head of Legal, an officer at this level will be responsible for:
 
1) Representing the Board on all legal matters
 
2) Handling cases regarding bank guarantees and  performance bonds
 
3) Ensuring proper custody & documentation of Board’s Assets
 
4) Advising the Board on matters regarding arbitration and litigation
 
5) Coordinating external lawyers on cases involving the Board
 
6) Coordinate preparation of leases
 
7) Preparation of contracts with Board’s service providers
 
8) Legal Review of legislative framework of the Coffee Industry
 
9) Undertake any other duties as may be assigned from time to time.
 
b.) Requirements for Appointment
 
For appointment to this position, applicant must:-
 
(i) Have a Degree in law (LLB) from a recognized institution,
 
(ii) Have a Diploma in legal studies – Kenya School of Law, Certified Public Secretary of Kenya (CPSK)
 
(iii) Be a member of a Professional Body and hold a valid practicing certificate in Kenya from a recognized institution.
 
(iv) Have at least two (2) years experience in a similar position from a recognized organization
 
(v) Have excellent written and oral communication skills and interpersonal relations
 
(vi) Have very high Integrity
 
(vii) Be fluent in English and Kiswahili, and
 
(viii) Be computer literate.
 
3. Accountant II
Scale CBK 8 

Ref. CBK/ACC/03/08/2012
 
a.) Duties and Responsibilities
 
This is a Permanent & Pensionable position. 
Reporting to the Head- Finance, an officer at this level will be responsible for:.
 
1) Originating support documents for financial transactions
 
2) Maintenance of support registers under direction
 
3) Assist in preparation & Verification of vouchers and committal documents in accordance with laid down rules and regulations
 
4) Assist in reconciling subsidiary ledger tallies with the General Ledger
 
5) Assist in safe custody of Board records and assets under him/her
 
6) Undertake Bank reconciliations
 
7) Assist in preparation of Payroll
 
8) Assist in reconciling the levy remission and balances reports
 
9) Undertake any other duties as may be assigned from time to time.
 
b.) Requirements for Appointment
 
For appointment to this position, applicant must:-
 
(i) Have a Bachelor’s degree in Commerce or Business Administration (Accounting or Finance option),
Business from a recognized institution or a related equivalent qualification.
 
(ii) Have a Certified Public Accountants (CPA II) or its equivalent
 
(iii) Be of high integrity
 
(iv) Be fluent in English and Kiswahili, and
 
(v) Be computer literate.
 
4. Personal Secretary I
Scale CBK 8 
Ref. CBK/PS/04/08/2012
 
a.) Duties and Responsibilities
 
This is a Permanent & Pensionable position. 
The officer will work in the Managing Director’s office and will be responsible for:
 
1) Drafting letters and typing from drafts
 
2) Operating and managing office equipment in their custody
 
3) Attending to visitors/clients, handling telephone calls, emails and appointments
 
4) Ensuring security & Confidentiality of office records and documents
 
5) Effective management of office protocol and media issues
 
6) Maintain Confidential Records and filing
 
7) Handling issues relating to the Secretarial Cadre in a Department.
 
8) Undertake any other duties as may be assigned from time to time.
 
b.) Requirements for Appointment
 
For appointment to this position, applicant must:-
 
(i) Have a Bachelors Degree in Business and Office Management or equivalent qualifications from a recognized institution
 
(ii) Have served in the grade of Administrative Assistant I or any other relevant position for a minimum period of three (3) years
 
(iii) Have demonstrated professional competence in management of secretarial services and shown merit and ability as reflected in work performance and results.
 
(iv) Must have good temperament
 
(v) Be fluent in English and Kiswahili
 
(vi) Must be computer literate
 
5. Procurement Officer
Scale CBK 9
Ref. CBK/PO/05/08/2012
 
This is a Permanent & Pensionable position. 
Reporting to the Managing Director an officer at this level will be responsible for:
 
1) Assist in developing and implementing procurement policy in line with the Public Procurement Act 2005 and Regulations 2006
 
2) Assist in formation of requisite Procurement and Disposal Committees of the Board
 
3) Secretary to the Tender and Disposal Committee of the Board
 
4) Preparing Annual Procurement and Disposal plans
 
5) Ensuring update of the service providers register is undertaken annually
 
6) Advertise procurement and disposal needs in line with the Public Procurement & Disposal Laws in place
 
7) Ensuring safe custody, recording and dispersal of consumables
 
8) Any other duties assigned by the Managing Director.
 
(b) Requirements for Appointment
 
For appointment to this position, applicant must:-
 
(i) Have a Bachelor’s Degree in Procurement Studies from a recognized institution or
 
(ii) Have a Degree in Business Related or Social Science Studies and a have a Diploma in Procurement and Supplies Management
 
(iii) Have served in a similar position for a period of at least five (5) years in a reputable organization
 
(iv) Have shown merit and ability as reflected in work performance and results
 
(v) Have exposure of the Public Procurement & Disposal Laws in force
 
(vi) Be a member of a Professional Body
 
(vii) Be of very high integrity
 
(viii) Be fluent in English & Kiswahili, and
 
(ix) Be computer literate.
 
Interested and suitably qualified candidates should send their applications quoting the reference number on the envelope, accompanied by a detailed CV with three (3) referees and daytime telephone contacts, copies of Academic and Professional certificates & testimonials.
 
The applications should reach the undersigned on or before Friday 23rd August 2012.

Only shortlisted candidates will be contacted.

Coffee Board of Kenya is an equal opportunity employer & persons with disability are encouraged to apply.
 
The Managing Director
Coffee Board of Kenya
P.O. Box 30566 – 00100, 
Nairobi