International
Federation of Red Cross and Red Crescent Societies (IFRC)
National
Position
Job
Title: Senior Grant Management Officer
Duty
Station: Zone Office Nairobi
Immediate
Supervisor’s Title: Strategic Partnerships and
Resource Mobilization Coordinator
Organizational
Context: The Secretariat of the International Federation of Red
Cross and Red Crescent Societies (IFRC) is organized into four Business groups
in Geneva and five Business Groups in the field, namely the Zone Offices for
Africa, Americas, Asia and the Pacific, Europe, and Middle East and North
Africa (MENA).
The
Africa Zone Business Group is organized through regional representations
covering the National Societies in Eastern Africa, Southern Africa, West Coast,
Sahel and Central Africa as well as country representations in Ethiopia, Sudan,
Republic of South Sudan, Chad, Niger, Nigeria, Somalia and Zimbabwe.
Job
Purpose: Reporting to the Strategic Partnerships and Resource
Mobilization Coordinator, the Senior Grant Management Officer is a member of
the Africa Zone Resource Mobilization team and is responsible for ensuring the
overall coordination and efficient management of all grants from institutional
partners/donors received by the IFRC Secretariat, on behalf of Red Cross Red
Crescent National Societies in Africa.
The
Senior Grant Management Officer works closely with the Zone Finance Unit and
Zone Planning Monitoring Evaluation & Reporting Unit, as well as with the
Zone Programme Managers.
He/she
also works closely with the five regional offices in Africa (East Africa,
Southern Africa, Central Africa, West Coast Africa and Sahel regions), as well
as with the country offices (in Mali, Chad, Eritrea, Ethiopia, Liberia, Niger,
Nigeria, Central African Republic, Democratic Republic of Congo, Somalia, South
Sudan, Sudan and Zimbabwe), and with the Strategic Partnerships Unit in the
IFRC Secretariat in Geneva.
In
Africa, the IFRC Secretariat receives funding from a wide variety of
institutional partners/donors each year: the EU including DG ECHO, various
governments (British, Irish, Japanese, Swedish, etc.), African Development
Bank, UN Agencies and other multilateral organizations, to support the work of
Red Cross Red Crescent National Societies in Africa.
It is
anticipated that the volume of funding from multilateral organizations will
increase in the coming years.
Job
Duties and Responsibilities
·
Provide grant management support on all matters related to
funding received by the IFRC Secretariat from institutional partners/donors in
Africa (for example, from African Development Bank, governments, EU, UN agencies
and other multilateral organizations).
·
Coordinate and manage grants received from selected
institutional partners/donors for the Africa Zone – including submission of
concept notes and proposals to partners/donors, monitoring of expenditures, provision
of all reports required, and ensuring all payments are made.
·
Provide support and advice to regional and country offices in
preparation of concept notes and funding proposals, review all proposals
ensuring technical inputs and providing quality assurance, and ensuring that
all funding proposals are submitted to partners/donors on time in close
cooperation with the Strategic Partnerships and Resource Mobilization
Coordinator and the RM Officers in the regions. In the case of EU, DG ECHO and
USAID, ensure that the proposals are submitted to the Strategic Partnerships
Unit in Geneva, for onward transmission to EU, DG ECHO, USAID, etc. In
addition, provide advice on grant regulations and framework agreements, as
needed.
·
Maintain a zone-wide tracking system for proposals, keeping
track of all current calls for proposals, all proposals under preparation,
deadlines for submission, and once proposals are submitted, expected dates of
responses from partners/donors on funding decisions. In addition maintain a tracking
system for all current grants from all institutional partners/donors, including
information on reporting requirements and payment schedules.
·
Work with the Senior RM Officers responsible for pledge
management to ensure that all funding from institutional partners/donors is
correctly entered in the funding plans for emergency appeals and development
programmes, and into the pledge management system (including timeframes, dates
of reports due and payments due), and if any amendments to grant timeframes are
made, that these are entered into the pledge management system.
·
On a monthly basis, together with the Zone Finance Unit, monitor
the expenditure of all grants from institutional donors (EU/DG ECHO, USAID and
other government funding, African Development Bank etc.), and monitor that
expenditure is in compliance with grant regulations and any agreements signed,
and send alerts to country/regional offices if expenditure is not on track. If
there will be delays in implementation of projects, ensure that partners/donors
are informed.
·
Work closely with the Planning Monitoring Evaluation and
Reporting (PMER) and Finance at country/regional/zone levels, to ensure that
all reports, interim and final, are prepared on time according to contract
requirements, provide quality control, and ensure that all reports are
submitted on a timely basis to partners/donors (in the case of EU/DG ECHO and
USAID that they are submitted through the Strategic Partnerships Unit at the
Secretariat in Geneva).
·
Follow up with regional/country offices and zone programmes, on
any questions received back from partners/donors related to proposals or
reports, and ensure that information requested is forwarded back to
partners/donors in an efficient way. In addition, ensure that all
payments from institutional partners/donors are processed in a timely way in
close cooperation with finance.
·
Establish and maintain a system for storage for all current and
new grant proposals and reports (either on the new CRM system or on
SharePoint), to ensure accessibility to all the Zone Resource Mobilization
Team, and all regional/country offices and zone programme managers.
·
Provide training in grant management, including in proposal
writing and reporting, to National Society and IFRC Secretariat staff, as
requested by regional/country offices; provide coaching and mentoring,
guidelines and checklists, and share examples of best practice in proposals and
reports.
·
Undertake additional tasks as requested by the Resource
Mobilization Coordinator, Africa Zone.
Duties
applicable to all staff
·
Actively work towards the achievement of the Federation
Secretariat’s goals
·
Abide by and work in accordance with the Red Cross and Red
Crescent principles
·
Perform any other work related duties and responsibilities that
may be assigned by the line manager
Position
Requirements
Education
Preferred
·
University degree in relevant field
·
Relevant professional training courses (Red Cross/Red Crescent
related, humanitarian and development sector, management)
Experience
Required
·
Minimum 5 years of similar professional experience
·
Experience and proven track record in grant management
(including EU and government funding)
·
Experience/knowledge in pledge management, planning, reporting
systems and financial management.
·
Experience/knowledge in building and maintaining strategic
relationships with external partners.
Preferred
·
Red Cross Red Crescent work experience
Knowledge
and Skills
Required
·
Strong knowledge of grant processes and guidelines
·
Analytical skills
·
Training and presentation skills
·
Practical command of project management and reporting systems
·
Excellent relationship building skills; ability to build and
strengthen internal and external networks, and establish effective
partnerships, with National Societies
·
Self-supporting in computers (MS Office, Internet, excel, word
etc.)
Languages
Required
·
Fluently spoken and written English
Preferred
·
Good command of another IFRC official language (French, Spanish
or Arabic)
Competencies
·
Collaboration and Teamwork
·
Creativity and Innovation
·
Communication
·
Judgement and Decision Making
·
National Society and Customer Relations
·
Building Trust
·
Empowering Others
Submission
of applications:
Applications
should be submitted by email tohr.easternafrica@ifrc.org to
be received not later than 13th June 2014.
Kindly
note that due to the large volumes of applications received;
Only
e-mail applications will be accepted
Only
short listed candidates will be contacted