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Thursday, June 12, 2014

25 Administrators Jobs in Kenya - County Council Of Kajiado

County Government of Kajiado

Kajiado County Public Service Board

Vacancies

The office of the Kajiado County Public Service Board wishes to recruit competent and qualified persons to fill the following positions as per the constitution of Kenya 2010 under Article 176 of the Constitution and the County Government Act No. 17 of 2012 section 45,50 and 51.

Executive Secretary
Job Group ‘M’
1 Post

Duties and responsibilities:-
·                     Record dictation in short hand and transcribing it in long hand
·                     Perform general office tasks
·                     Typing from draft or recording from dictation machines and operating other related machines
·                     Perform some personal assistant duties as directed
·                     Manage the office diary
·                     Handle telephone calls and appointments
·                     Ensure security of office records, equipment and documents including classified materials
·                     Prepare responses to routine correspondence
·                     Undertake any other secretarial duties that may be assigned

Requirements and competencies for appointment
·                     Be a Kenyan citizen
·                     Diploma in Secretarial Studies from KNEC or its equivalent qualification from a recognized institution in Kenya with 10 years working experience OR
·                     A bachelor’s Degree in Secretarial Studies or its equivalent with not less than 5 years working experience

In addition must have the following qualifications from the Kenya National Examination Council:
·                     Shorthand III (minimum 110 w.p.m)
·                     Typewriting III (50w.p.m)/ computerized document processing III
·                     Business English III communication II
·                     Commerce II
·                     Office management III/Office administration and management III
·                     Secretarial duties
·                     Certificate in computer applications (windows, Ms-word, Ms Excel, Power Point, Ms Access and internet ) from a recognized institution
·                     Have the ability to handle confidential and sensitive information
·                     Strong organizational skills and attention to detail
·                     Satisfy the requirement of chapter six of the Constitution of Kenya 2010

Personal Secretary
Job Group ‘K’
3 Posts

Duties and responsibilities:-
·                     Record dictation in short hand and transcribing it in long hand
·                     Arranging for meetings and conferences, including making the necessary business travel arrangements
·                     Typing from draft or recording from dictation machines and operating other related machines
·                     Perform personal assistant duties for the departmental manager in charge as directed
·                     Attend to visitors/ clients
·                     Handle telephone calls and appointments
·                     Responding to routine requests for information
·                     Ensure security of office records, equipment and documents including classified materials
·                     Prepare responses to routine and correspondence
·                     Undertake any other secretarial duties that may be assigned

Requirements and competencies for appointment
·                     Be a Kenyan citizen
·                     Diploma in Secretarial Studies from KNEC or its equivalent qualification from a recognized institution

In addition must have the following qualifications from the Kenya National Examination Council:
·                     Shorthand III (minimum 110 w.p.m)
·                     Typewriting III (50w.p.m)/ computerized document processing III
·                     Business English III communication II
·                     Commerce II
·                     Office management III/Office administration and management III
·                     Secretarial duties 11
·                     Certificate in computer applications (windows, Ms-word, Ms Excel, Ms Access and internet) from a recognized institution
·                     Satisfactorily served in the grade of secretary II in the county or a comparable position with similar responsibilities in like organizations for at least (3) years
·                     Have the ability to handle confidential and sensitive information in a professional manner
·                     Satisfy the requirement of chapter six of the constitution of Kenya 2010

How to Apply

Applicants must attach copies of the following valid documents:
1.           Certificate of good conduct from the Criminal Investigations Department (CID)
2.           Clearance certificate from Higher Education Loans Board (HELB) but exempted for Diploma holders
3.           Tax Compliance certificate from Kenya Revenue Authority (KRA)
4.           Clearance from the Ethics and Anti-Corruption Commission (EACC)
5.           Clearance certificate from the Credit Reference Bureau (CRB)


Applications should be send to the undersigned or hand delivered to our offices at A.C.K Tenebo House, Kajiado 1st floor on or before Friday 20th June, 2014, 5.00 p.m.

The Secretary
County Public Service Board
Kajiado County
P.O. Box 664 – 001100
Kajiado

Note:
·                     Any form of canvassing shall lead to immediate disqualification;
·                     Kajiado County is an equal opportunity employer; women, youth and persons with disabilities are encouraged to apply.
·                     Only shortlisted candidates will be contacted

Secretary Job in Kenya

Turkana County Government

County Public Service Board

The Turkana County Public Service Board wishes to recruit competent and qualified persons to fill the following position:


Deputy County Secretary
Job Group "S"
1 Post

The Deputy County Secretary will be deployed at the County Head-quarters and the incumbent will be the Principal Deputy to the County Secretary.

Duties and responsibilities
·                     Assist the County Secretary in providing strategic leadership and policy direction;
·                     Formulation and dissemination of policies, programmes and strategic plans;
·                     Representing the County Secretary in various meetings and in stakeholder fora;
·                     Assist the County Secretary in the Supervision, management and development of the County Public Service.
·                     Co-ordination and mobilization of resources for effective public service delivery;
·                     Closely monitor and evaluate implementation of County Government policies, programmes, strategic plans and performance contracts.
·                     Preparation of County functions, briefs, statements, reports and programmes;
·                     Ensuring integrity and ethical conduct within the sectoral area;
·                     Any other duties that may be assigned from time to time.

Requirements and competencies

For appointment to this post, the person should be;
·                     A Kenyan citizen
·                     Be in possession of a first degree in social sciences or Public Administration from a recognized university (A Masters Degree with emphasis in Public Administration or related field will be an added advantage);
·                     Have a working experience of not less than seven (7) years in senior level management and leadership position in a large public/private organization.
·                     Deep and direct understanding of administrative characteristics unique to arid and semi-arid lands and in particular pastoralists’ areas and their challenges.
·                     Demonstrate outstanding leadership and managerial qualities required at this level;
·                     Demonstrate a clear understanding of the County development policies, goals, objectives and ability to integrate them into the County’s decentralized function;
·                     Personal qualities of leadership and integrity, consistent with the principles of chapter six of the constitution of Kenya 2010
·                     Understand the diversity within the county.
·                     Be a visionary and strategic thinker.

Terms of service:

The salary and allowances attached to this post is as follows:
·                     5 year contract
·                     Salary Scale Kshs.120,270 - 302,980 p.m.
·                     House Allowance: Kshs. 40,000,
·                     Commuter Allowance: Kshs. 16,000,
·                     Annual leave allowance p.a,
·                     Medical cover.

How to Apply

Written applications, CV’s, copies of certificates, testimonials and Identity Card should be submitted in a sealed envelope clearly marked on the left side the position being applied for and addressed to:

The Secretary,
County Public Service Board
Turkana County
P.O. Box 05-30500
Lodwar

OR delivered by hand at the reception desk at Turkana County Public Service Board Offices located along Nawoitorong road Opposite Lodwar Club located off Kitale-Lodwar highway.

To reach the office before the close of business on 20th June, 2014

Important information to all candidates;
·                     Applicants are advised to apply for only one position
·                     Only shortlisted candidates will be contacted
·                     Any form of canvassing or lobbying will lead to automatic disqualification
·                     Women and the physically challenged are encouraged to apply

Administrative / Liaison Officers, Office Secretary and Driver Jobs in Kenya

Turkana County Government

County Public Service Board

The Turkana County Public Service Board wishes to recruit competent and qualified persons to fill the following positions:


Administrative / Liaison Officers (Operations & Programmes)
Job Group 'N'
2 Posts

Duties and responsibilities

Operations
·                     Plan the use of materials and human resources;
·                     Carry out general office management chores;
·                     Transport management;
·                     Supervision of all office equipment;
·                     Ensure conducive working environment that is clean and secure;
·                     Set and oversee internal operating rules and regulations;
·                     Establish an efficient record, filing and tracking system for all office inventory, mails and file, monitor their movement and effective correspondence
·                     Prepare payment vouchers;
·                     Maintain an update inventory of office assets and ensure their timely maintenance
·                     Coordinate logistics and accommodation arrangements of County executives and their facilitation while in Nairobi on official duties

Programming
·                     Coordinate donor engagement meetings
·                     Attend regular intergovernmental and sectoral meetings
·                     Conduct follow ups on agreed deliverables
·                     Conduct periodic research of thematic areas from time to time and provide balanced analysis and assessment to inform Turkana County Government
·                     Provide an integral link between the county and the respective parliamentarian and other constitutional offices at the national level.
·                     Provide quality and timely reports that will be needed as scheduled periodically.
·                     Compile data and drafting communications;
·                     Perform any other duties that may be assigned.

Requirements and competencies for appointment
·                     A minimum of a degree in public administration, social science or equivalent;
·                     Must have served for a minimum of four years in the same or equivalent position;
·                     Must demonstrate strategic planning skills and ability to design and implement short term, medium and long term plans.
·                     Ability to handle multiple tasks, set priorities, meet deadlines and develop innovative recommendations and solutions to problems
·                     Must possess strong verbal and written communication skills
·                     Must be organized, motivated and a team player vii. Computer literacy with all aspects of Microsoft Windows network; experience with data base management a plus

Terms of Service:

The salary and allowances attached to this post is as follows:
·                     Permanent and pensionable
·                     Salary Scale: Kshs.48, 190 - 65,290
·                     House Allowance: Kshs.24, 000;
·                     Commuter allowance: Kshs.8, 000.

Office Secretary I
Job Group 'K'
1 Post

Requirements for appointment
·                     Be a Kenyan citizen;
·                     Have served satisfactorily in the grade of senior personal secretary position for a minimum period of three (3) years;
·                     Posses any of the following Kenya national examinations council qualifications: shorthand 2 (120 W.P.M), typewriting 3 (50 .p . m. ) / computerized documents processing, business English 3 / communication 2, commerce 2, office management 3 / office administration and management 3, secretarial duties 2;
·                     A bachelors degree in Secretarial Studies or office management from a recognized university will be an added advantage;
·                     Proficiency in computer applications;

Duties and responsibilities:
·                     Record dictation in shorthand and transcribing it in typewritten form;
·                     Type from drafts;
·                     Data processing;
·                     Operate office machines;
·                     Attend to visitors/ clients;
·                     Handle telephone calls and appointments;
·                     Ensure security of office records, equipment, documents and classified materials;
·                     Prepare responses to simple routine correspondence;ix. Undertake other secretarial duties that may be assigned;
·                     May at times be required to work for more than one officer;
·                     Perform any other relevant duties as may be assigned from time to time;

Terms of service:
·                     Permanent and pensionable
·                     Salary Scale: 31, 020 - 41,590 P.M.

Allowances:
·                     House Allowance: Kshs.5, 000;
·                     Commuter: Kshs.5, 000;

Driver
Job Group 'H'
1 Post

The Officer shall be based in Nairobi and will be answerable to the office Administrative officer.

Requirements for appointment
·                     Be a Kenyan citizen;
·                     Have accident-free experience for a minimum period of three (3) years;
·                     Have a valid class BCE driving license without any current endorsement (s);
·                     Demonstrate\outstanding professional competence and work performance and results;
·                     First- aid knowledge will be an added advantage;

The Officer shall be based in Nairobi

Duties and Responsibilities
·                     Driving the assigned vehicle;
·                     Carrying out routine checks on the vehicle’s cooling, oil, electrical, tire pressure, brake systems, etc;
·                     Detecting and reporting any malfunctioning of the vehicle systems;
·                     Maintenance of work ticket(s) for assigned vehicle(s);
·                     Ensuring security and safety of the vehicle on and off the road;
·                     Overseeing safety of the passengers and / or goods therein;
·                     Maintaining cleanliness of the vehicles;
·                     Reporting promptly to the Authorized Officer/transport when the vehicle is due for service.
·                     Perform any other relevant duties as may be assigned from time to time;

Terms of service: 
·                     Permanent and pensionable
·                     Salary Scale: Kshs.19, 323 - 24,662 pm
·                     House Allowance: Kshs.3,500
·                     Commuter allowance: Kshs.4, 000.

How to Apply

Written applications, CV’s, copies of certificates, testimonials and Identity Card should be submitted in a sealed envelope clearly marked on the left side the position being applied for and addressed to:

The Secretary,
County Public Service Board
Turkana County
P.O. Box 05-30500
Lodwar

OR delivered by hand at the reception desk at Turkana County Public Service Board Offices located along Nawoitorong road Opposite Lodwar Club located off Kitale-Lodwar highway.

To reach the office before the close of business on 20th June, 2014

Important information to all candidates;
·                     Applicants are advised to apply for only one position
·                     Only shortlisted candidates will be contacted
·                     Any form of canvassing or lobbying will lead to automatic disqualification
·                     Women and the physically challenged are encouraged to apply

Administration Director Job in Kenya

Kirinyaga County Government

Kirinyaga County Public Service Board
The Kirinyaga County Public Service Board wishes to recruit competent and qualified persons to fill the following vacant positions pursuant to the constitution of Kenya article 176 and the County Government Act No.17 of 2012.


County Director of Administration
1 Post
Ref: CPSB/01/06/2014
Job Group - R

The Director will be answerable to the County Secretary and will be responsible for the following tasks.

Duties and responsibilities
·                     Organization, direction, control and co-ordination of the functions of the devolved units
·                     Development , implementation and evaluation of the division’s strategic plans, programs and projects in collaboration with other departments and stakeholders
·                     Supervise devolved units and support in coordination of stakeholders
·                     Interpreting and applying national and county laws and other related statutes in the relevant division in line with the county goals and objectives.
·                     Developing appropriate county departmental policies, legal and institutional frameworks for implementation of the mandate of the division.
·                     Handling administrative, Human Resources and assets management issues.
·                     Oversee preparation of annual work plans and financial budgets for devolved units
·                     Ensuring strict compliance with all financial, budgetary and procurement procedures
·                     Co-ordination of production, documentation and dissemination of the relevant division’s information.
·                     Provide advice and guidance in recruiting, hiring and staff development.
·                     Perform other duties that may be assigned from time to time by the County Secretary and County Public Service Board.

Requirements for appointment
·                     Be a Kenyan Citizen.
·                     Be a holder of at least a first degree from a University recognized in Kenya.
·                     Have qualifications and knowledge in administration or management
·                     Satisfy the requirements of Chapter Six of the Constitution; and
·                     Have knowledge, experience and a distinguished career of not less than five years in a senior administration/management position
·                     Demonstrate a high degree of professional and technical competence as reflected in work performance and results.
·                     Demonstrate a thorough understanding of Devolution, the County development objectives and vision 2030
·                     Important information to all candidates
·                     Only shortlisted candidates will be contacted.

Terms of service contract or permanent
·                     Shortlisted candidates shall be required to produce their National Identity Cards, Academic and Professional Certificates and Testimonials.
·                     All interested candidates should satisfy the requirements of Chapter Six of the Constitution including the following clearances:
·                     Certificate of good conduct from the Criminal Investigations Department (CID)
·                     Clearance certificate from Higher Education Loans Board (HELB)
·                     A tax compliance certificate from Kenya Revenue Authority (KRA)
·                     A certificate from the Ethics and Anti-Corruption Commission (EACC)
·                     Certificate of clearance from any of the Credit References Bureaus (CRB)


All applications should reach the Secretary on or before 20th June, 2014 at 5.00pm.

Kirinyaga County Government is an equal opportunity employer.

Persons with disability are particularly encouraged to apply.

Canvasing will lead to disqualification.

How to Apply:

All written applications, CVs, copies of certificates, testimonials and identity card should be submitted in a sealed envelope clearly marked on the left side the position being applied for and addressed to:

The Secretary,
Kirinyaga County Public Service Board,
Office of the Governor,
P.O. Box 260-10304,
Kutus.


Hand delivered applications should be dropped at the Kirinyaga County Public Service Board offices, Kirinyaga County Government Head Quarters, Kutus.

Payroll Manager Job in Kenya

Kirinyaga County Government

Kirinyaga County Public Service Board
The Kirinyaga County Public Service Board wishes to recruit competent and qualified persons to fill the following vacant positions pursuant to the constitution of Kenya article 176 and the County Government Act No.17 of 2012.


County Payroll Manager
1 Post
Ref: CPSB 08/06/2014
Job Group – P

Reporting to Head of Human Resources Management

Duties and Responsibilities
·                     Developing an integrated County payroll management system
·                     Timely preparation of monthly payroll
·                     Ensuring enforcement of statutory deductions
·                     Conduct periodic audits to ensure payroll integrity
·                     Assist in the preparation of the Human Resources budget
·                     Preparing and maintaining a payroll records
·                     Coordinating with relevant departments
·                     Satisfy the requirements of chapter six of the Constitution of Kenya 2010

Requirements for appointment
·                     Be a holder of at least a relevant first degree from a University recognized in Kenya.
·                     A masters degree will be an added advantage
·                     A holder of CPA (K) is preferred
·                     Relevant experience in payroll management of not less than 5 years
·                     Hands on experience on payroll applications preferably IPPD and G-Pay
·                     Proficient in relevant computer applications
·                     Important information to all candidates
·                     Only shortlisted candidates will be contacted.

Terms of service contract or permanent
·                     Shortlisted candidates shall be required to produce their National Identity Cards, Academic and Professional Certificates and Testimonials.
·                     All interested candidates should satisfy the requirements of Chapter Six of the Constitution including the following clearances:
·                     Certificate of good conduct from the Criminal Investigations Department (CID)
·                     Clearance certificate from Higher Education Loans Board (HELB)
·                     A tax compliance certificate from Kenya Revenue Authority (KRA)
·                     A certificate from the Ethics and Anti-Corruption Commission (EACC)

Certificate of clearance from any of the Credit References Bureaus (CRB)

All applications should reach the Secretary on or before 20th June, 2014 at 5.00pm.

Kirinyaga County Government is an equal opportunity employer.

Persons with disability are particularly encouraged to apply.

Canvasing will lead to disqualification.

How to Apply:

All written applications, CVs, copies of certificates, testimonials and identity card should be submitted in a sealed envelope clearly marked on the left side the position being applied for and addressed to:

The Secretary,
Kirinyaga County Public Service Board,
Office of the Governor,
P.O. Box 260-10304,
Kutus.



Hand delivered applications should be dropped at the Kirinyaga County Public Service Board offices, Kirinyaga County Government Head Quarters, Kutus.