Kirinyaga
County Government
Kirinyaga
County Public Service Board
The
Kirinyaga County Public Service Board wishes to recruit competent and qualified
persons to fill the following vacant positions pursuant to the constitution of
Kenya article 176 and the County Government Act No.17 of 2012.
Personal
Secretary
Ref:
CPSB 10/06/2014
Job
Group - K
9 Posts
The
role will be responsible to respective executive by providing personal
administrative support through conducting and organizing administrative duties
and activities including receiving and handling information
Roles
and Responsibilities
The
Personal Secretaries will have the following duties and responsibilities:
·
Prepare and manage correspondences, reports and documents
·
Organize and coordinate meetings, conferences, travel arrangements
·
Set up and maintain filing systems
·
Recording of proceedings and minutes,
·
Typing from drafts and manuscripts, processing data;
·
Operating office equipment;
·
Attending to visitors/clients;
·
Handling telephone calls and appointments;
·
Ensuring security of office records, equipment and documents,
including classified materials;
·
Preparing responses to simple routine correspondence;
·
Undertaking any other secretarial duties that may be assigned.
Requirements
for Appointment
For
appointment to this grade, a person must have:-
·
A Bachelor’s Degree in Secretarial Studies or a Bachelor of
Business and office Management or equivalent qualifications from a recognized
institution; OR
·
Diploma in Secretarial Studies from KNECK or its equivalent
qualifications from a recognized institution. OR
The
following qualifications from the Kenya National Examinations Council:
·
Shorthand III (minimum 110 w.p.m.)
·
Typewriting Ill (50 w.p.m)/Computerized Document Processing Ill
·
Business English III/Communications II
·
Commerce II
·
Office Management III/Office Administration and Management III;
and
·
Secretarial Duties II;
Applicants
should also have:
·
Knowledge and experience of relevant software applications -
spreadsheets, word processing, and database management
·
Proven experience in information and communication management
·
Knowledge of administrative and clerical procedures
·
Relevant work experience of not less than five years
·
Work experience in the public sector will be an added advantage
·
Important information to all candidates
·
Only shortlisted candidates will be contacted.
Terms
of service contract or permanent
1.
Shortlisted candidates shall be required to produce their
National Identity Cards, Academic and Professional Certificates and
Testimonials.
2.
All interested candidates should satisfy the requirements of
Chapter Six of the Constitution including the following clearances:
3.
Certificate of good conduct from the Criminal Investigations
Department (CID)
4.
Clearance certificate from Higher Education Loans Board (HELB)
5.
A tax compliance certificate from Kenya Revenue Authority (KRA)
6.
A certificate from the Ethics and Anti-Corruption Commission
(EACC)
7.
Certificate of clearance from any of the Credit References
Bureaus (CRB)
All
applications should reach the Secretary on or before 20th June, 2014 at 5.00pm.
Kirinyaga
County Government is an equal opportunity employer.
Persons
with disability are particularly encouraged to apply.
Canvasing
will lead to disqualification.
How to
Apply:
All
written applications, CVs, copies of certificates, testimonials and identity
card should be submitted in a sealed envelope clearly marked on the left side
the position being applied for and addressed to:
The
Secretary,
Kirinyaga
County Public Service Board,
Office
of the Governor,
P.O.
Box 260-10304,
Kutus.
Hand
delivered applications should be dropped at the Kirinyaga County Public Service
Board offices, Kirinyaga County Government Head Quarters, Kutus.
Personal Secretaries Jobs in Kenya
Kirinyaga
County Government
Kirinyaga
County Public Service Board
The
Kirinyaga County Public Service Board wishes to recruit competent and qualified
persons to fill the following vacant positions pursuant to the constitution of
Kenya article 176 and the County Government Act No.17 of 2012.
Personal
Secretary
Ref:
CPSB 10/06/2014
Job
Group - K
9 Posts
The
role will be responsible to respective executive by providing personal
administrative support through conducting and organizing administrative duties
and activities including receiving and handling information
Roles
and Responsibilities
The
Personal Secretaries will have the following duties and responsibilities:
·
Prepare and manage correspondences, reports and documents
·
Organize and coordinate meetings, conferences, travel
arrangements
·
Set up and maintain filing systems
·
Recording of proceedings and minutes,
·
Typing from drafts and manuscripts, processing data;
·
Operating office equipment;
·
Attending to visitors/clients;
·
Handling telephone calls and appointments;
·
Ensuring security of office records, equipment and documents,
including classified materials;
·
Preparing responses to simple routine correspondence;
·
Undertaking any other secretarial duties that may be assigned.
Requirements
for Appointment
For
appointment to this grade, a person must have:-
·
A Bachelor’s Degree in Secretarial Studies or a Bachelor of
Business and office Management or equivalent qualifications from a recognized
institution; OR
·
Diploma in Secretarial Studies from KNECK or its equivalent
qualifications from a recognized institution. OR
The
following qualifications from the Kenya National Examinations Council:
·
Shorthand III (minimum 110 w.p.m.)
·
Typewriting Ill (50 w.p.m)/Computerized Document Processing Ill
·
Business English III/Communications II
·
Commerce II
·
Office Management III/Office Administration and Management III;
and
·
Secretarial Duties II;
Applicants
should also have:
·
Knowledge and experience of relevant software applications -
spreadsheets, word processing, and database management
·
Proven experience in information and communication management
·
Knowledge of administrative and clerical procedures
·
Relevant work experience of not less than five years
·
Work experience in the public sector will be an added advantage
·
Important information to all candidates
·
Only shortlisted candidates will be contacted.
Terms
of service contract or permanent
1.
Shortlisted candidates shall be required to produce their
National Identity Cards, Academic and Professional Certificates and Testimonials.
2.
All interested candidates should satisfy the requirements of
Chapter Six of the Constitution including the following clearances:
3.
Certificate of good conduct from the Criminal Investigations
Department (CID)
4.
Clearance certificate from Higher Education Loans Board (HELB)
5.
A tax compliance certificate from Kenya Revenue Authority (KRA)
6.
A certificate from the Ethics and Anti-Corruption Commission
(EACC)
7.
Certificate of clearance from any of the Credit References
Bureaus (CRB)
All
applications should reach the Secretary on or before 20th June, 2014 at 5.00pm.
Kirinyaga
County Government is an equal opportunity employer.
Persons
with disability are particularly encouraged to apply.
Canvasing
will lead to disqualification.
How to
Apply:
All
written applications, CVs, copies of certificates, testimonials and identity
card should be submitted in a sealed envelope clearly marked on the left side
the position being applied for and addressed to:
The
Secretary,
Kirinyaga
County Public Service Board,
Office
of the Governor,
P.O.
Box 260-10304,
Kutus.
Hand
delivered applications should be dropped at the Kirinyaga County Public Service
Board offices, Kirinyaga County Government Head Quarters, Kutus.